Administrative Assistant

Associa•Las Vegas, NV

3d•Onsite

About The Position

Associa Nevada South is seeking an Administrative Assistant to support its Las Vegas branch operations. The role assists with office activities and administrative tasks, provides customer service support, and works closely with Community Managers. Under moderate supervision, the position may involve contact with homeowners and board members. It is described as an opportunity to enter the Association Management industry and offers growth opportunities within the organization. The position is onsite in a branch office. General office hours are 8:00 AM to 5:00 PM, Monday through Friday. The work environment includes frequent standing, walking, talking, and social interaction, with activities both inside and outside. Overtime may be required, and reliable transportation is required. Compensation is $19 per hour; direct experience is highly considered.

Requirements

High school diploma or GED.
Proficient knowledge of Microsoft Office products, including Word, Excel, and Outlook.
Professional customer service skills.
Proficient knowledge of typical business correspondence, including grammar, structure, punctuation, and spelling.
Ability to partner with multiple stakeholders, such as Community Managers, vendors, peers, and clients.
Ability to interpret verbal and/or written instructions proficiently.
Ability to self-motivate, be proactive and detail-oriented, and work successfully as part of a team.
Ability to keep workspaces organized and maintained.
Ability to maintain confidentiality and discretion.
Knowledge of company policies, procedures, and forms.
Ability to work effectively with others in person and in group settings.
Ability to prioritize, manage time, and meet deadlines.
Ability to communicate effectively and professionally by phone, email, and in person.
Ability to operate general office equipment, including copiers, fax machines, and phone systems.
Valid driver’s license, vehicle insurance, and reliable vehicle required.
Reliable transportation.

Nice To Haves

One to three years of related administration, customer service, or hospitality experience; preferred.

Responsibilities

Update and file association documents for Community Managers.
Arrange delivery and pickup of documents from storage when necessary.
Update homeowner and association information in databases and shared files.
Process and distribute incoming and outgoing mail for the office and Associations.
Process print jobs, scanning, and faxing as general office support when needed.
Organize and prepare correspondence relating to association business.
Receive and respond to incoming calls from homeowners, Board members, and vendors, and follow through on requests.
Review invoices for completeness and accuracy of charges and prepare payable vouchers for the manager’s approval when not completed by the Telephone Operator.
Prepare and assist Community Managers with monthly board packages and in-house mailings.
Assist with onsite property inspections as needed.
Provide general office support as needed.
Relieve receptionists or telephone operators on an as-needed basis.
Alert the receptionist to low supplies and assist with supply stocking and distribution.
Perform other duties as assigned.