Administrative Assistant - Cocoziello Institute for Real Estate Innovation

Penn State University • University Park, IL

19d • $38,300 - $55,500 • Hybrid

About The Position

The Cocoziello Institute for Real Estate Innovation, within the Office of the Senior Vice President for Research, is seeking a detail-oriented and service-minded Administrative Assistant (Administrative Assistant - Intermediate Support). This role provides critical operational and administrative support for the Institute’s leadership, faculty, and students, as well as external industry partners. The successful candidate will thrive in a collaborative, fast-paced environment dedicated to advancing research, strengthening educational opportunities, and deepening professional engagement within the real estate industry.

Requirements

• General Equivalency Diploma (GED) or High School (HS)
• 2+ years of relevant experience; or an equivalent combination of education and experience accepted
• Applicants must be authorized to work in the U.S.

Responsibilities

• Serve as the first point of contact for the Institute; greet visitors, respond to inquiries, and provide information or appropriate referrals.
• Provide administrative support including scheduling meetings, maintaining calendars, and preparing meeting materials for the Institute’s leadership.
• Assist with planning and coordination of Institute events such as the Seminar Series, workshops, advisory board meetings, and student programs.
• Arrange room reservations, technology support requests, catering, agendas, and event logistics; take meeting minutes as needed.
• Draft, edit, and distribute correspondence and communications for internal and external audiences.
• Initiate ServiceNow tickets in the Penn State Financial system to process financial transactions, including university purchasing card transactions, invoices, and reimbursements; coordinate complex travel arrangements and perform subsequent reconciliations while monitoring expenses to maintain accurate records.
• Support student hiring and onboarding tasks and assist with Workday transactions.
• Maintain office supplies, equipment, and inventory; coordinate with vendors as needed.
• Support special projects, presentations, and administrative processes to advance Institute initiatives.
• Handle confidential and sensitive information with discretion.

Benefits

• Comprehensive medical, dental, and vision coverage
• Robust retirement plans
• Substantial paid time off which includes holidays, vacation and sick time
• 75% tuition discount, available to employees as well as eligible spouses and children

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED