Administrative Assistant (Entry)

SCS Engineers • Miami, FL

23h • Onsite

About The Position

This position provides overall office administrative support, performing routine clerical and accounting tasks. The role reports to the Office Services Manager or Assistant Office Services Manager and is based in the Miami, FL office. SCS Engineers is a 100% employee-owned firm dedicated to building a world where environmental systems and infrastructure strengthen the health, safety, and resilience of communities. This includes work in reducing methane emissions, producing alternative energy, repurposing contaminated properties, and sequestering carbon. The company values care, teamwork, and tenacity, offering opportunities for career advancement and a comprehensive benefits package.

Requirements

• High School Diploma or GED required
• Minimum 1 years of relevant office experience
• Valid driver’s license with a driving record in good standing required

Nice To Haves

• Associates Degree preferred

Responsibilities

• Open and sort vendor invoices and statements.
• Complete Accounts Payable (A/P) Vouchers, including checking for appropriate back-up documentation, obtaining proper authorization for payment, and checking past-due balances.
• Turn in A/P vouchers to corporate accounting twice each month.
• Respond to A/P back-up files and purchase order files.
• Assist in ordering miscellaneous office supplies.
• Assist in checking timesheets and expense reports.
• Turn in check requests to corporate.
• Assist in research for justification of and/or corrections to Project Detail Reports.
• Assist in the maintenance of the file storage records system.
• Set up lunch meetings, telephone conference calls and occasional errands.
• Perform all other miscellaneous duties as assigned.

Benefits

• Medical, Dental, Vision, Life and Disability Insurance
• 100% employer- funded Employee Stock Ownership Plan (ESOP) and 401K including employer match
• Annual Bonus Program
• Student Debt Employer Contribution Program
• Paid holidays, PTO and Paid Parental Leave

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 501-1,000 employees