Administrative Assistant

The State Group • Evansville, IN

3d

About The Position

The State Group is seeking an Administrative Assistant based in Evansville, Indiana. This position provides administrative support to Project Managers and Estimators throughout the project lifecycle, including maintaining project files and records, processing project documentation, supporting billing and reporting, and tracking schedules and project performance. The role is integral to the company's success and offers opportunities for career advancement.

Requirements

• High school diploma required; relevant post-secondary education in business, accounting, or a related field will also be considered.
• Proficiency with Microsoft Excel, including spreadsheets, formulas, data analysis, and financial reporting tools.
• Strong attention to detail and ability to accurately process transactions, reconcile accounts, audit work, and identify discrepancies.
• Excellent communication, organizational, and time management skills, including the ability to manage multiple priorities and meet deadlines.
• Commitment to the team, customers, and the environments served.
• Willingness to embrace challenges, commit to continuous improvement, and deliver exceptional work.

Responsibilities

• Provide administrative support to Project Managers and Estimators throughout the project lifecycle.
• Set up and maintain project files, documentation, and job records from project award through closeout.
• Process, review, and price field vouchers and supporting project documentation.
• Coordinate the collection and maintenance of Certificates of Insurance (COIs), subcontractor compliance documents, and project records.
• Print and distribute construction drawings.
• Assist with subcontractor and vendor prequalification packages and compliance tracking.
• Prepare and support Time & Material (T&M) and Lump Sum billings.
• Assist with Monthly Status Report (MSR) preparation and completion.
• Maintain and update project schedules, ensuring timely communication of changes and deadlines.
• Support Earned Value Management (EVM) reporting by tracking project progress, labor hours, and cost performance metrics.
• Perform additional duties as assigned.

Benefits

• 100% paid medical, dental, and vision insurance.
• Paid time off, including vacation, sick days, and holidays.
• 401(k) retirement plan with company match and immediate vesting.
• Competitive compensation, annual pay increases, and bonuses.
• Opportunities for career advancement.
• Workplace diversity and professional partnerships built on teamwork, integrity, and respect.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED