Administrative Assistant

Boys And Girls Clubs Of King County•Seattle, WA

19d•Onsite

About The Position

The Administrative Assistant supports the Area Director by collecting information, performing clerical functions, and completing assigned administrative duties. The role plans and coordinates supportive Club services, including record keeping, mail distribution, and office support. It also supports MyClubHub, member and youth-served data management, and impact-measurement initiatives; prepares correspondence and reports; maintains schedules, calendars, and files; answers telephone calls and inquiries; and may welcome visitors, check in youth, or staff the Club front desk. The position may support multiple Club sites and helps facilitate efficient office functions and core BGCA programming. The role contributes to a safe, healthy, and youth-centered Club environment and supports the planning, delivery, and evaluation of programs. It maintains a professional presence with visitors and coworkers, supports special events, manages membership lists, retrieves invoice summaries and reports from the Dash database, and works with Marketing and Communications on website updates. The position is hourly and non-exempt, with a full-time schedule of 40 hours per week that varies according to program needs. The position typically works in a Club environment with moderate to high noise levels. The employee frequently stands, walks, sits, uses hands, and talks or hears; occasionally reaches, stoops, kneels, crouches, crawls, and lifts or moves up to 20 pounds. Occasional exposure to toxic or caustic chemicals, such as copier toner, may occur. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Requirements

High school diploma or GED required.
Ability to objectively draft professional correspondence.
Current CPR and First Aid certifications, or ability to obtain them within 90 days of hire.
Functional literacy with Microsoft Office Suite.
Good organization and attention to detail.
Professional presence and strong customer relations skills.
Ability to maintain strict confidentiality.
Strong analytical and problem-solving skills.
Ability to learn and implement new ideas for the good of the organization.
High-level verbal and written communication skills.
Ability to multitask.

Nice To Haves

Youth development experience preferred.
Previous administrative or office experience preferred.
Knowledge of and/or experience working with a nonprofit youth development agency preferred.
Boys & Girls Club experience preferred.

Responsibilities

Support the Area Director by collecting information, performing clerical functions, and completing assigned administrative duties.
Plan and coordinate supportive Club services, including record keeping, mail distribution, and office support.
Support MyClubHub, member and youth-served data management, and impact-measurement initiatives.
Prepare correspondence and reports; maintain schedules, calendars, and electronic and hard-copy files.
Answer telephone calls and inquiries and obtain information for the public, visitors, and other interested parties.
Serve as a greeter, check in youth, and/or staff the Club front desk as needed.
Help facilitate efficient professional office functions and core BGCA programming; support multiple Club sites if required.
Help prepare youth for success by maintaining a safe and healthy Club environment that facilitates positive youth development.
Ensure facilities, equipment, first aid supplies, janitorial supplies, and office supplies are maintained.
Contribute to planning, developing, implementing, and evaluating programs.
Support a productive work environment and represent the Club to visitors with a professional, positive demeanor.
Participate in special programs or events as directed by the Club Director.
Manage membership lists and retrieve invoice summaries and data reports from the Dash database.
Work with Marketing and Communications to update the website.
Maintain close daily contact with Club staff, members, and the supervisor to exchange information and discuss or explain issues and guidelines.
Support external contact with community groups, schools, members’ parents, and others as directed by the supervisor.
Demonstrate emotional intelligence and maintain a professional presence in high-stress situations.