Administrative Assistant

Weill Cornell Medical College•New York, NY

9d•$29 - $33

About The Position

Under supervision, the Administrative Assistant provides operational, financial, and administrative support to the Liver Transplantation Administration office. The role coordinates schedules and meetings, supports procurement and reimbursement activities, maintains office supplies and equipment, and assists with facilities, communications, travel, and meeting logistics.

Requirements

High school diploma.
Approximately 2 years of prior administrative support experience.
Proficiency with Microsoft Office Suite and database applications.
Ability to maintain professional standards in appearance, presentation, and demeanor.
Excellent customer service skills in person, by email, and on the telephone.
Strong communication and interpersonal skills, including the ability to interact with multiple constituencies.
Strong organizational skills and attention to detail.
Ability to multitask and independently prioritize work.

Responsibilities

Coordinate calendars and schedule appointments and meetings; prioritize meeting requests and arrange necessary logistics.
Answer phones, respond to inquiries, and direct calls to appropriate personnel.
Arrange travel and conference logistics, including itineraries, reservations, and accommodations.
Conduct procurement activities for goods, services, and equipment as needed.
Handle disbursement and reimbursement activities as needed.
Maintain inventory of supplies, equipment, and reagents; order authorized items or escalate needs, receive orders, confirm delivery accuracy, and assist with cost control.
Ensure facilities and equipment are in proper working condition; coordinate preventive maintenance and repairs, perform minor repairs when qualified and needed, and advise on upgrades.
Coordinate room reservations and provide on-site support, including audiovisual setup and refreshments as needed.
Prepare written correspondence based on functional needs.
Record and distribute meeting minutes.
Perform other related duties as assigned.