Administrative Assistant

The Salvation Army USA Central Territory•Midland, MI

10d•Onsite

About The Position

The Administrative Assistant provides comprehensive support for general office operations, events, and projects. This role assists officers, program leaders, visitors, volunteers, staff, corps members, community groups, and clients by performing a variety of administrative tasks. Responsibilities include answering telephones, managing correspondence, and handling day-to-day office duties. This is a full-time, on-site position.

Requirements

High school graduate or equivalent (GED) required; or any equivalent combination of training and experience which provides the required knowledge, skills, and abilities
Maintain strict confidentiality
Excellent organizational, grammar, writing and typing skills
Ability to communicate effectively and accurately
Proficient in Microsoft Office 365
Working knowledge of TEAMS and SharePoint
Willingness to learn new software as needed
Complete Safe From Harm training, and keep current as needed
Must have a current valid driver’s license and pass the Salvation Army Motor Vehicle Record check (MVR)

Nice To Haves

Two years of office or administrative experience (preferred)

Responsibilities

Provides timely, smooth and professional communication and correspondence related to all corps programs, including feedback and follow-up with staff, leadership, corps members, program leaders, clients, visitors, and volunteers
Manages and distributes incoming calls, mail, email, and faxes.
Work with Corps Officer and other staff to create, prepare, and send mailings, and emails, as needed.
Maintains inventory of supplies, furnishings, equipment; ordering supplies as requested.
Assist with the recording of all donations (mail and other) as directed and prepare income sheet for bookkeeper.
Maintain spreadsheets and databases.
Assist Corps Officer with maintenance of schedule and Outlook calendar.
Maintain forms (social services, youth registration, employment) as requested.
Create weekly worship bulletins, periodic flyers and other church communication materials.
Provide input to building upkeep and maintenance needs – report all problems, schedule outside vendors as needed.
Attend meetings, including advisory board, recording notes and preparing minutes as requested.
Volunteer coordination using The Salvation Army volunteer databases.
Perform other duties as assigned