Administrative Assistant
About The Position
Founded in 1918, Nassau Candy is a leading manufacturer, importer, and distributor of specialty confections, fine foods, and promotional products. NC Custom, a division of Nassau Candy, specializes in custom-branded promotional products and food gifts for some of the most recognized brands and organizations in the country. As NC Custom continues to grow, we are seeking a highly organized, business-minded, and proactive Chief of Staff to serve as a strategic partner and operational extension of the CEO. The Administrative Assistant the CEO will function as a high-level executive partner responsible for managing administrative operations, organizational coordination, and executive support activities for the CEO of NC Custom. The ideal candidate is someone who thrives in a fast-paced environment, can anticipate needs before they arise, and is comfortable handling sensitive information with discretion and professionalism. The position will play a key role in helping drive organizational efficiency, supporting hiring and employee-related administrative processes, coordinating internal initiatives, managing executive scheduling, and ensuring follow-through across departments. This is not a passive administrative role. The successful candidate will be expected to operate with urgency, business judgment, accountability, and strong attention to detail.
Requirements
- 5+ years of experience supporting senior executives, business owners, or C-level leadership
- Exceptional organizational skills with the ability to manage multiple priorities simultaneously
- Strong written and verbal communication skills
- High level of professionalism, discretion, and emotional intelligence
- Ability to work independently and make sound decisions in a fast-moving environment
- Advanced proficiency in Microsoft Office, Outlook, Excel, PowerPoint, and calendar management systems
Nice To Haves
- Prior experience in a Chief of Staff, Executive Assistant, Operations Coordinator, HR Coordinator, or similar high-level support role strongly preferred
- Experience working in manufacturing, distribution, consumer products, promotional products, or family-owned businesses is a plus
- Extremely detail-oriented and highly responsive
- Comfortable operating behind the scenes while driving execution
- Strong sense of urgency and ownership
- Business-minded with the ability to anticipate executive needs
- Calm under pressure and adaptable to changing priorities
- Able to build trust and relationships across all levels of the organization
Responsibilities
- Manage and prioritize the CEO’s complex calendar, meetings, travel, and scheduling needs
- Coordinate internal and external meetings across multiple business functions
- Ensure the CEO is prepared for meetings with agendas, materials, and follow-up items
- Anticipate scheduling conflicts and proactively resolve competing priorities
- Coordinate executive travel arrangements and itineraries when required
- Coordinate administrative aspects of hiring processes, including interview scheduling and candidate communication
- Partner with HR and department leaders to support onboarding activities for new hires
- Assist with employee compensation administration, including pay raise documentation and approvals
- Support preparation and organization of organizational charts, staffing updates, and headcount tracking
- Maintain confidentiality related to employee matters and executive discussions
- Track action items, deliverables, and ongoing projects on behalf of the CEO
- Help drive accountability and follow-up across leadership teams and departments
- Coordinate cross-functional communication between Operations, Sales, HR, Finance, IT, and Production teams
- Assist in preparing presentations, reports, meeting summaries, and executive communications
- Help organize leadership meetings and support execution of strategic initiatives
- Serve as a trusted business partner and gatekeeper for the CEO
- Prioritize incoming requests and determine appropriate escalation paths
- Handle confidential and sensitive business matters with discretion
- Identify opportunities to improve administrative workflows and organizational efficiency
- Support special projects and business initiatives as assigned
Benefits
- Join a growing family-owned business with over 100 years of history
- Work directly alongside executive leadership and influence key initiatives
- Fast-paced, entrepreneurial environment with significant visibility
- Opportunity to play a critical role in the growth and evolution of NC Custom
- Collaborative culture with long-term career growth potential
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What This Job Offers
Job Type
Full-time
Career Level
Executive
Education Level
No Education Listed
