Administrative Assistant

Fellowship of Christian Athletes•Bel Air, MD

13d•Onsite

About The Position

The Administrative Assistant will provide clerical support for the FCA field office to accomplish the FCA mission and vision and reflect the FCA Core Values in the ongoing work of that office. These responsibilities are critical to the FCA mission and this position plays a vital role in our ministry. FCA expects all functions and responsibilities outlined below to be carried out with a heart surrendered to serving God as a form of worship. This part-time administrative position is strictly for FCA Volleyball Club in Harford County, Maryland. The ideal candidate would have some volleyball background or knowledge of the sport, or a willingness and ability to learn quickly. We are looking for someone who is organized, dependable, detail-oriented, and passionate about supporting athletes, coaches, and families while helping our club operate with excellence and stay aligned with FCA’s mission.

Requirements

Agree with, and abide by, FCA's Christian Community Statement.
Follow a spiritual rhythm including daily prayer and Bible study to seek the Lord's will for FCA.
Lead, conduct and provide spiritual leadership for staff, volunteers, coaches and athletes through prayer, Bible study, worship and living by example so they are equipped to serve others.
Conduct yourself in a manner that affirms biblical standards of conduct in accordance with FCA's Christian beliefs (see FCA's Christian Community Statement) at all times.
Organized
Dependable
Detail-oriented
Passionate about supporting athletes, coaches, and families

Nice To Haves

Some volleyball background or knowledge of the sport
Willingness and ability to learn quickly

Responsibilities

Responsible for appointments/meetings with staff, ministry partners, vendors, etc.
Handles travel arrangements for assigned staff.
Receives and screens telephone calls and emails for area office.
Retrieves, opens, and distributes office mail.
Plans, organizes, and completes assigned work in a timely manner.
Manages development of resources and meets deadlines of assigned projects.
Coordinates donor ministry events, banquets, staff meetings, etc.
Managing club email communication, including responding to general inquiries and ongoing parent/player questions
Assisting with social media management across Facebook, Instagram, and the club website
Supporting the Club Director with monthly newsletters for club families and donors
Updating the website weekly as needed
Assisting with team finances, including following up with families regarding registrations and payments
Helping process tournament payments and related team expenses
Assisting with event planning for club-wide events such as the Christmas party and end-of-season celebrations, including: Registration setup and management, Social media promotion and email communication, Timeline planning and coordination, Collecting donations and organizing supplies, gifts, and event resources
Monitoring player financial accounts and informing the Director of any overdue or missing payments
Ensuring all athletes have current AAU/USAV memberships and required trainings completed
Creating programs and registrations within league and tournament apps/platforms
Tracking volunteer progress through the FCA VIP system and ensuring volunteers are fully approved and confirmed
Supporting head coaches with administrative or operational needs as they arise
Attending bi-weekly staff meetings with the Club Director
Submitting invoices through Databasics for gym rentals and other club expenses
Preparing and submitting expense reports