Tax Department Administrative Assistant | Shaner Corporate Office State College

SHANER • State College, PA

10d • Onsite

About The Position

Shaner Hotels is seeking a highly organized, detail-oriented Administrative Assistant to support its Tax Department at the Corporate Office in State College, Pennsylvania. The role provides administrative support, coordinates documentation, and assists with financial reporting and tax-related processes. The position is part-time, in-office, and scheduled Monday through Friday from 10 a.m. to 2 p.m. Occasional trips to local banks are required, so reliable transportation is necessary.

The ideal candidate is dependable, proficient in Microsoft Excel, and able to manage multiple priorities accurately while maintaining confidentiality. Previous administrative experience in an accounting, tax, finance, or corporate office environment is preferred. A high school diploma or equivalent is required; an associate degree in Business Administration or Accounting is preferred.

Shaner Hotels describes its corporate office as a collaborative environment focused on innovation, teamwork, professional growth, and supporting its hotel portfolio. The company offers competitive compensation and, for eligible full-time associates, a broader benefits program.

Requirements

• High school diploma or equivalent.
• Strong organizational, time management, and communication skills.
• Exceptional attention to detail and accuracy.
• Ability to maintain confidentiality and handle sensitive financial information with discretion.
• Self-motivation, excellent follow-through, and problem-solving skills.
• Proficiency in Microsoft Office, with strong Microsoft Excel skills, including sorting, filtering, and managing spreadsheets.
• Ability to prioritize multiple assignments and meet deadlines in a fast-paced environment.
• Valid driver's license with a satisfactory driving record and reliable transportation.

Nice To Haves

• Previous administrative experience in an accounting, tax, finance, or corporate office environment.
• Associate degree in Business Administration or Accounting.

Responsibilities

• Sort, scan, and distribute incoming mail.
• Prepare and mail tax filings, checks, and accounts payable payments.
• Maintain departmental calendars and tracking spreadsheets using Microsoft Excel.
• Assemble financial reporting books and other departmental documents.
• Create mailing labels for tax returns and Schedule K-1 mailings.
• Prepare and file unclaimed property reports.
• Order and maintain office and department supplies.
• Process deposits using the remote deposit capture system.
• Assist with special projects and other administrative duties as assigned.
• Make occasional trips to local banks.

Benefits

• Competitive compensation.
• 401(k) with company match once eligible.
• Opportunities for professional growth and development.
• Collaborative and supportive team environment.
• For eligible full-time associates: medical, dental, and vision insurance; company-paid and voluntary life insurance options; short-term and long-term disability coverage; 401(k) retirement plan with a discretionary company match; generous paid time off including holidays and birthdays; professional development and career advancement opportunities; and a collaborative, supportive, and inclusive workplace culture.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED