Tax Department Administrative Assistant | Shaner Corporate Office State College

Shaner Hotels•State College, PA

9d•Onsite

About The Position

The Administrative Assistant supports the Tax Department at Shaner’s Corporate Office in State College. The role provides administrative support, coordinates documentation, and assists with financial reporting and tax-related processes to help ensure efficient department operations. The ideal candidate is dependable, proficient in Microsoft Excel, able to manage multiple priorities, and careful to maintain accuracy and confidentiality. This is a part-time, in-office position with hours Monday through Friday from 10 a.m. to 2 p.m. Occasional trips to local banks are required, so reliable transportation is necessary.

Requirements

High school diploma or equivalent.
Strong organizational, time-management, and communication skills.
Exceptional attention to detail and accuracy.
Ability to maintain confidentiality and handle sensitive financial information with discretion.
Self-motivation, excellent follow-through, and problem-solving skills.
Proficiency in Microsoft Office, with strong Microsoft Excel skills, including sorting, filtering, and managing spreadsheets.
Ability to prioritize multiple assignments and meet deadlines in a fast-paced environment.
Valid driver's license with a satisfactory driving record and reliable transportation.

Nice To Haves

Previous administrative experience in an accounting, tax, finance, or corporate office environment.
Associate degree in Business Administration or Accounting.

Responsibilities

Sort, scan, and distribute incoming mail.
Prepare and mail tax filings, checks, and accounts payable payments.
Maintain departmental calendars and tracking spreadsheets using Microsoft Excel.
Assemble financial reporting books and other departmental documents.
Create mailing labels for tax returns and Schedule K-1 mailings.
Prepare and file unclaimed property reports.
Order and maintain office and department supplies.
Process deposits using the remote deposit capture system.
Make occasional trips to local banks.
Assist with special projects and other administrative duties as assigned.