Administrative Assistant

Orizon Aerostructures•Olathe, KS

About The Position

The Administrative Assistant provides administrative support to department managers and helps coordinate meetings, luncheons, engagements, and travel. The role maintains office files and records, supports facility operations and appearance, and serves as a backup to other department administrators as needed. The position also greets visitors, notifies company personnel of their arrival, distributes appropriate personal protective equipment (PPE), and follows security procedures—including ITAR procedures—for issuing visitor badges. Additional duties include basic project research, answering the facility’s multi-line phone system, processing mail, supporting finance department tasks, and maintaining a safe and clean work environment in compliance with established policies and procedures.

Responsibilities

Provide administrative support to department managers.
Coordinate meetings, luncheons, and engagements.
Generate correspondence from notes or verbal communications.
Schedule and arrange travel.
Organize and maintain files, correspondence, records, and other documents.
Serve as backup to other department administrators as needed.
Manage office operations, including ordering supplies and equipment, coordinating facility maintenance, and maintaining the facility’s overall appearance.
Conduct basic research for projects.
Greet visitors arriving at Orizon, notify company personnel of their arrival, and distribute appropriate PPE for their visit.
Follow security procedures, specifically ITAR procedures, when issuing visitor badges.
Assist the finance department with accounts payable entry, receivables posting, and vendor statement reconciliation.
Answer the facility’s multi-line phone system.
Receive and sort mail and gather and send outgoing mail.
Maintain a safe and clean work environment and comply with established policies and procedures.
Perform other duties as assigned by supervision.