Temporary Part-Time Administrative Assistant

Kalon Executive Search • San Diego, CA

4d • Remote

About The Position

Kalon Executive Search & Staffing is a specialized boutique firm focused on the nutraceutical, wellness, functional foods, CPG, and health & beauty industries. We partner with innovative, science-backed companies to place high-caliber talent across C-suite, VP, Director, and specialized roles. Known for our white-glove service, culture-fit focus, and speed-to-hire, we pride ourselves on building meaningful relationships and contributing to a thriving wellness community through events, thought leadership, and genuine support for our clients and candidates. This person would be remote but located in San Diego California. Role Overview: We are seeking a reliable, organized, and proactive Part-Time Administrative Assistant to support the CEO and provide essential entry-level recruitment support to the team for a 2–3-month period. This is a versatile role ideal for someone who thrives in a fast-paced, small-team environment and is passionate about the wellness industry. You will help keep operations running smoothly while gaining exposure to executive recruiting. This role could morph into a full time recruiter position for the right candidate.

Requirements

• 2+ years of administrative experience
• Highly organized with excellent attention to detail and follow-through
• Strong written and verbal communication skills; professional, warm, and polished tone
• Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint), Google Workspace, and calendar management tools
• Ability to work independently while being a collaborative team player
• Discretion and high level of professionalism when handling sensitive information

Nice To Haves

• recruiting or staffing experience is a strong plus
• Familiarity with LinkedIn, applicant tracking systems (ATS), or CRM tools is a plus
• Genuine interest in the wellness, nutraceutical, or CPG industry preferred

Responsibilities

• Manage the CEO’s calendar, schedule meetings, and coordinate appointments
• Handle email correspondence, draft professional responses, and maintain follow-up systems
• Assist with event coordination, and expense tracking
• Prepare documents, presentations, invoices, service agreements, and client communications
• Support Leading for Wellness (LFW) events, podcast activities, and community initiatives
• Manage general office administration and light project coordination
• Assist with sourcing and screening resumes for entry-level and junior roles
• Schedule candidate interviews and coordinate logistics
• Maintain and update the candidate database/CRM
• Conduct basic candidate research and LinkedIn searches
• Help prepare candidate profiles and resumes
• Support team with administrative aspects of the full-cycle recruiting process

Benefits

• Flexible part-time schedule – remote working
• Exposure to executive recruiting, industry events, and thought leadership
• Supportive, values-driven team environment
• Competitive hourly rate commensurate with experience
• Meaningful impact on a growing boutique firm that truly cares about culture, relationships, and elevating the wellness industry

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: No Education Listed