Administrative Assistant Board of Police Commissioners(APPOINTED)

City of Detroit•Dpsh, MI

6d•Onsite

About The Position

Under general supervision, as an assistant to the Board of Police Commissioners, Board Secretary, and other staff, the Administrative Assistant is responsible for general administrative activities. Additionally, leads and assists in business operations including clerical and related work.

Requirements

Bachelor's degree in public or business administration or in a closely related area of study or other combination of education and training to warrant equivalent recognition.
Experience in municipal business and office activities, which has included administrative, procedural, or fiscal responsibilities, along with college-level training less than an undergraduate degree, may be substituted for the college requirement. to a maximum of two (2) years.
Equivalent combinations of education and experience may be substituted to meet the education and experience requirement of this position.
Skill in operating a personal computer and using standard office word processing, spreadsheet and database software.
Board governance
Research and analysis methods
Effectively interacting with departmental personnel and professional contacts.
Preparing administrative documents and review of the same.
Plan operations, secure and supply information, and carry out departmental activities.
Solve operational and administrative problems.
Effectively communicate, both verbally and written.
Manage multiple priorities in fast-paced environment.
Ability to exercise tact and discretion in interacting with departmental officials and staff, representatives of various outside agencies and the public.
Ability to develop and maintain effective working relationships.
Ability to handle complex administrative tasks.

Nice To Haves

Five (5) years of increasingly responsible work experience coordinating general business activities and performing administrative duties.
Municipal experience preferred.
Working knowledge of federal, state, city, and municipal laws and ordinances preferred.
Experience with all social media platforms, including Facebook, Twitter, and Instagram.

Responsibilities

Analyzes departmental processes, operations, and data to identify existing problems, and recommends solutions.
Evaluates the efficiency of existing procedures and makes recommendations for quality improvement.
Determines the form, content, and appropriateness of activity reports.
Prepares and reviews activity reports, personnel transactions, and material requisitions.
Reviews documents to ensure adherence to appropriate format.
Studies assigned problems such as source of funds or major procedural problems, and makes reports and recommendations.
Outlines objective to be attained.
Determines material and time requirements for completion of projects.
Prepares reports.
Represents the Department in contacts with professional organizations, private concerns, and governmental agencies, regarding departmental activities.
Maintains confidential information.
Assist the Board Secretary, Board Attorney, and other staff with meeting preparations, Board minutes, legal documents, research, and community engagement.
Performs all other administrative duties as assigned.