Administrative Assistant - Police Recruitment

Penn State University • University Park, IL

21h • $40,608 - $58,836 • Onsite

About The Position

Penn State University Police and Public Safety (UPPS) is responsible for protecting and serving more than 100,000 students, employees, and visitors at all campuses across the Commonwealth of Pennsylvania. We are a cohesive and centralized department with sworn police officers who have full law enforcement authority serving all campuses with our headquarters located at University Park. We are hiring a UPPS Administrative Assistant - Police Recruitment to join our team. We're looking for a well-rounded Administrative Assistant to provide assistance to the District Chief overseeing police administration at the University Park campus. This position is a central link connecting the Penn State Police Department with various local, state and federal policing agencies, outside vendors, University-wide departments, as well as Penn State personnel to include students, faculty, and staff members.

Requirements

• Detailed oriented including the ability to apply University and department policies as well as the collective bargaining agreement
• Able to multitask and meet strict deadlines
• Excellent written and verbal communication skills
• Ability to work with minimal supervision
• Exercises good judgment when dealing with sensitive and confidential information
• Proficient skills utilizing Microsoft Office programs such as Word, Excel, Teams and PowerPoint
• General Equivalency Diploma (GED) or High School (HS)
• 2+ years of relevant experience
• An in-depth background investigation and a CJIS fingerprint check will be required to work within the police facility.
• Applicants must be authorized to work in the U.S.

Nice To Haves

• Experience working in various University databases and software programs including, SIMBA (System for Integrated Management, Budgeting, and Accounting), Workday/Worklion (our HR Information System), SAP Concur, scheduling software and lost & found tracking

Responsibilities

• Assist in the posting and maintenance of job vacancies in Workday
• Work in tandem with Talent Acquisition and Human Resources to ensure timely completion of all hiring requirements
• Schedule candidate interviews
• Coordinate pre-employment appointments, fingerprints, and meetings
• Create and maintain files and databases for all candidates
• Submit all recruitment-relevant paperwork related to the hiring and onboarding of new employees
• Participate in the development and scheduling of initial new hire week requirements
• New hire, separation, transfer, and promotion announcements
• Contractual seniority lists updates
• Maintain department email and listservs via Office 365
• Support and back-up to department key and facility coordinator
• Support and maintain supervisor meeting schedules
• Collect, organize, research, and analyze information and data to assist in preparing reports, presentations, summaries, and proposals

Benefits

• Comprehensive medical coverage
• Dental coverage
• Vision coverage
• Robust retirement plans
• Substantial paid time off which includes holidays, vacation and sick time
• 75% tuition discount, available to employees as well as eligible spouses and children

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED