Recruitment Data Policies Administrative Assistant
UCB•Atlanta, GA
•Hybrid
About The Position
This role provides comprehensive administrative and operational support within the US Epilepsy & Rare Syndromes team, based in Atlanta, GA. The position operates in a fast-paced, evolving environment, managing complex activities and confidential information with discretion. Success in this role requires strong ownership, sound judgment, attention to detail, and the ability to anticipate needs while independently managing competing priorities.
Requirements
- Bachelor’s degree or equivalent combination of education and relevant experience
- Professional administrative or business support experience managing multiple priorities and deadlines
- Proficiency with Microsoft Outlook, PowerPoint, Excel, Word, Teams, and SharePoint
- Strong written and verbal communication skills with high attention to detail
- Ability to work independently, anticipate needs, and adapt as priorities change
- Demonstrated discretion, sound judgment, collaboration, and relationship-building skills
Nice To Haves
- Experience supporting senior leaders and multiple team members
- Experience coordinating complex calendars and domestic or international travel
- Familiarity with expense management, procurement, and invoice processing systems
- Experience supporting contracts and related administrative processes
- Experience working with global or cross-functional teams
- Experience in pharmaceutical, biotechnology, healthcare, or another regulated industry
Responsibilities
- Manage complex calendars, meetings, competing priorities, and scheduling conflicts proactively
- Coordinate meetings, travel, accommodations, catering, materials, agendas, and follow-up activities
- Prepare correspondence, presentations, spreadsheets, records, expense reports, and business materials
- Support contracts, onboarding, offboarding, documentation, and outstanding administrative activities
- Maintain SharePoint and Teams sites, document libraries, and shared resources
- Simplify administrative processes while building trusted relationships across cross-functional teams
Benefits
- Hybrid-first approach to work
Stand Out From the Crowd
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
Associate degree
