Administrative Specialist - Police

City of Rosenberg•Rosenberg, TX

1d•Onsite

About The Position

Performs complex and sensitive clerical work in support of the Patrol Division or Criminal Investigation Division (CID). Our City Mission: To provide exceptional services that create and sustain a safe, livable, and vibrant community. Our City Vision: Building a better tomorrow together by cultivating a City that is financially strong, with a thriving economy, quality infrastructure, and dynamic culture. Our Core Values: Rtown THRIVES T eamwork: We believe in the power of collaboration and unity among our citizens, leaders, and our own staff to achieve common goals and enhance the well-being of our community. H ometown: We cherish and preserve the unique character and history of our town, creating a sense of belonging for all who call it home. R espect: We promote a culture of mutual respect, recognizing the inherent worth and dignity of every individual in our diverse community. I ntegrity: We hold ourselves to the highest ethical standards, ensuring transparency and accountability in all our actions and decisions. V ision: We embrace innovation and forward-thinking ideas to shape a sustainable and prosperous future for Rosenberg while preserving our historic past E mployees: We strive to maintain a healthy work culture that places an emphasis on physical and mental well-being so our employees can perform to their full potential. S ervice: We are committed to delivering superior services and continuously improving to meet the needs of our community.

Requirements

High school diploma or equivalent
Two (2) years of paid administrative support experience in an administrative or clerical role
Training and experience using a personal computer with a variety of software including Microsoft Office
Valid Texas Driver’s License
Reliable transportation and liability insurance

Responsibilities

Professionally greet the public, vendors, and representatives from other agencies in person, by telephone, and email
Provide general information regarding department operations services provided, police case numbers, and reports
Route mail and other correspondence or information to its intended recipient
Maintain official records for the Police Department
Properly files official documents for future retrieval
Review and destroys records as retention period expires and keeps track
Process Open Records Requests for departmental reports and other archived data and information
Complete records checks
Provide exceptional customer service
Responsible for the accuracy of National Incident-Based Reporting System (NIBRS) data sent to the State and Federal Bureau of Investigation (FBI)
Ensure all offense reports are validated through the NIBRS system
Provide copies of accident and/or offense reports to person(s) upon request
Answer the Police Department’s phone lines and address those calls accordingly
Retrieve and provide reports and other archived information to requesting officers
Prepare arrest case packets for officers as needed
Screen incoming calls to establish the nature and priority of the call and forward the call to the appropriate person or department
Maintain calendars, plan and schedule meetings and events.
Coordinate space, equipment, and other resources
Monitor and maintain office supplies and related equipment
Maintain, file, and enter data into the computer system, including offense reports, crash reports, and citations
Process other paperwork associated with arrests
Organize offense reports and subpoenas
Assist with public records and fingerprinting
Assist in approving information, offense, and arrest reports in accordance with relevant statutory guidelines, internal policies, and general orders
May be required to do some in-town travel
Perform other duties as assigned

Benefits

3 weeks of vacation per year after the first year (2 weeks of vacation during the first year)
Medical insurance is provided at no cost to the employee
Dental and vision insurance is offered
Pet insurance is offered for your four-legged friend
Supplemental insurance is offered
$25,000 life insurance policy at no cost to the employee
13 days city observed paid holiday leave
16 hours of paid personal days each year
Tuition reimbursement available for up to $2,000 per fiscal year
Retirement plan includes a 7% contribution of an employee's gross salary to the Texas Municipal Retirement System (TMRS) with a city contribution match of 2 to 1
Longevity pay in the amount of $7.50 per month, per year of service paid annually each December
Employee Fitness Center