Administrative Services Manager - Police

City of Goodyear•Goodyear, AZ

About The Position

Directs, coordinates, supervises, and evaluates the work of staff in the Administrative Services Unit who provide management support services for administrative functions; manages contract administration; manages Human Resources activities for the department; sets goals and objectives, and develops policies and procedures. At the City of Goodyear, you will be a part of an organization that values its employees as its greatest asset. You will become part of a dedicated team of professionals that are committed to build and maintain a highly engaged workforce. You will be challenged to learn and grow in an environment that values employee development and career-building. You will thrive in a culture of innovation. We believe that successful employees are those that possess these six core values: Adaptability - Integrity - Initiative - Empathy - Optimism – Innovation. Only a limited number of the most qualified applicants meeting the City's requirements will be invited for an interview. The examination process for this position will consist of a panel interview. All communication regarding application status and interview notifications will be sent via email- please monitor your junk/spam email for communication as it will come from a system generated source.

Requirements

Work requires broad knowledge in a general professional or technical field. Knowledge is normally acquired through four years of college resulting in a Bachelor's degree or equivalent.
Minimum three years of experience in a related field.
Valid Driver’s License.
Work requires the ability to read and comprehend budget reports, technical manuals, policy and procedure, development agreements, and Council actions at a college level.
Work requires the ability to perform general and advanced math. Some work may require complex problem-solving using algebra, present/future value concepts, trend analysis, statistical relationships, capital budgeting, financial formulas, and cost benefits analysis.
Work requires the ability to produce written documents with clearly organized thoughts using proper English sentence construction, punctuation, and grammar; write memos, letters, reports, budget documents, performance evaluations, spreadsheets, and Council actions.
Semi-Complex- Work requires supervising and monitoring performance for a regular group of employees including providing input on hiring/disciplinary actions and work objectives/ effectiveness, performance evaluations, and realigning work as needed. A first line supervisor typically performs these functions.
Significant - Oversees budget preparation of a program budget. Reviews and approves expenditures of significant budgeted funds for the department or does research and prepares recommendations for city-wide budget expenditures.
Significant - The employee normally performs the job by following established standard operating procedures and/or policies. There is a choice of the appropriate procedure or policy to apply to duties. More complex work as well as decisions with more significant impacts are typically reviewed prior to being finalized.
Limited Application - Work requires advanced skills and knowledge in approaches and systems, which affect the design and implementation of major programs, solutions for highly complex issues, and/or processes organization-wide. Independent judgment and decision-making abilities are necessary to apply technical skills effectively.
High Interactions at this level usually impact the implementation of policies. Contacts may involve interpretation of how policies are implemented and may require discussion and the support of controversial positions or the negotiation of sensitive issues or important presentations. During interactions on policy implementation, contacts may also involve stressful, negative interactions requiring high levels of tact and the ability to respond to aggressive interpersonal interactions.

Responsibilities

Directs and supervises professional staff engaged in addressing complex administrative problems, projects, organizational analyses, and procedural improvements.
Provides leadership, evaluates recommended organizational changes, and reports on the merits and potential impacts of such recommendations.
May assist in budget projections, cost estimates, and financial or administrative studies.
Supervises the preparation of public and administrative reports, correspondence, and internal memoranda.
Provides assistance to the Chief of Police and Police Staff by managing special projects and proposals.
Manages and facilitates projects of an operational and strategic nature, including conducting departmental process analysis, and performing time and efficiency analysis and training for departmental activities.
Project Management also provided for the coordination and facilitation of Police Department and Citywide special events, including but not limited to, departmental meetings and annual awards ceremonies for Police and the City.
Leads and facilitates the annual updates of the Police Department Strategic Plan, Annual Report, and Performance Measurement efforts.
Plans and implements division goals and objectives through this facilitation.
Exercises functional supervision over administrative personnel by providing day to day guidance on administrative matters including but not limited to purchasing, office management, and facility organization.
Coordinates and assists with the hiring of civilian administrative personnel.