Recruitment & HR Administrative Assistant

CW Resources•New Britain, CT

6h•Onsite

About The Position

CW is seeking a motivated Recruitment & HR Administrative Assistant to join our team. This role blends recruiting with essential administrative support to keep our HR operations running smoothly.

Requirements

Minimum of 2 years of experience providing administrative support, preferably within an HR or recruiting capacity.
Basic understanding of HR processes, recruitment cycles, and compliance requirements.
Strong organizational skills with attention to detail and accuracy.
Flexibility to adjust to changing priorities, recruitment needs, and administrative requirements.
Ability to thrive in a fast‑paced environment by managing multiple priorities.
Ability to follow instructions and complete tasks independently with minimal oversight.
Clear and professional verbal and written communication, including phone, email, and fax correspondence.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
Willingness and ability to travel locally as required.
Must have a valid Real ID and Driver's License.

Nice To Haves

Prior experience assisting with candidate sourcing, job postings, and initial screenings.
Hands-on experience using ATS platforms to disposition candidates, update statuses, and generate reports.
Familiarity with the AbilityOne Program and its role in providing employment opportunities for individuals with disabilities.
Familiarity with the Circa Mitratech platform, with the ability to navigate and utilize system functions effectively.
Ability to prioritize tasks effectively, manage competing demands, and consistently meet established deadlines.
Consistent ability to complete tasks as directed by a supervisor and ensure timely resolution.
Detail‑oriented with strong skills in documentation, reporting, and recordkeeping.

Responsibilities

Post and maintain job openings across all platforms, including updating or reposting outdated postings to ensure visibility.
Conduct initial phone screenings to evaluate candidate qualifications and interest.
Follow up on background checks and ensure timely completion.
Request consent forms from candidates to authorize outreach to their medical providers.
Request disability documentation directly from employees or hiring managers.
Communicate with candidates and employees regarding the status of their disability documentation and provide updates as needed.
Contact doctors’ offices daily via phone, email, and fax to request disability documentation.
Prepare and generate weekly reports to identify applicants who are required to submit their disability documentation (DOD), and proactively follow up with those candidates to obtain status updates and ensure timely completion of the documentation process.
Attend local and national job fairs to assist with recruiting efforts and represent the organization.
Research upcoming job fairs, maintain the job fair tracker, and share opportunities with the HR team.
Maintain accurate trackers and records to support HR compliance and operational efficiency.