HR Assistant Recruitment Focus

Allentown Parking Authority•Allentown, PA

About The Position

If you are passionate about Human Resources operations and you would like to give your contribution in creating a great company culture, this is the right position for you. We pride ourselves on fostering a collaborative and innovative work environment where each team member is valued and given the opportunity to grow. The Allentown Parking Authority is a non-profit municipal Authority incorporated under the laws of the Commonwealth of Pennsylvania. It was established through legislation passed by the Allentown City Council. The Authority is governed by a five-member Board of Directors appointed by the Mayor of Allentown. The Allentown Parking Authority manages, supervises, and administers an efficient system of both on-street metered parking and off-street parking within the City of Allentown. The on-street program consists of 1500 metered spaces. The off-street parking program consists of six garages and 22 surface lots. Our mission is to operate, monitor, and maintain convenient and accessible parking facilities and on-street parking opportunities within the City of Allentown. The Allentown Parking Authority works to balance the parking needs of residents, employees, business and property owners, and visitors while enforcing parking ordinances and providing appropriate access to parking. We are seeking a dynamic and experienced Human Resources Assistant specializing in recruitment to join our HR team. The ideal candidate will be responsible for managing the full recruitment lifecycle, developing effective recruitment strategies, and ensuring a positive candidate experience. Additionally, this role will support various HR functions, including employee relations, performance management, and compliance. The Human Resources Assistant – Recruitment Focus will report to the Human Resources Manager.

Requirements

2+ years’ experience conducting full life cycle recruiting; required
Associates degree or degree in Human Resources and/or Business preferred, or relevant experience
Advanced PC skills (Excel, PowerPoint, Word, and Outlook)
Excellent Interpersonal and communication skills
Strong problem-solving and decision-making abilities
Outstanding planning and time management skills
Prior experience working and applying HR principles.
Prior experience with HRIS; preferred Paylocity
Individual must be flexible, self-starter, team oriented, and capable of multi-tasking.
Must be able to sit and stand for long periods of time.
Must hold and maintain a valid driver’s license and record in compliance with requirements established by the company’s auto insurance provider

Responsibilities

Oversee the full lifecycle of the recruitment process.
Review job details and prepare postings in coordination with hiring managers and determine pre-screening questions.
Provide initial screenings of applicant pools.
Assist with interviewing candidates and reviewing applicant information, where applicable.
Act as a point of contact during the selection process.
Conduct background screenings, coordinate, and implement onboarding and orientation.
Coordinate and facilitate hiring initiatives, including event setup, logistics, and representing the company to attract potential candidates.
Assist in employee relations, where applicable.
Assist in identifying employee training needs and development opportunities; coordinate logistics and deliver training sessions and programs.
Ensure compliance with labor laws and regulations.
Maintain employee records and HR documentation.
Assist with audits and inspections.
Responsible for managing internal communications related to policy updates, including notifying employees of changes, ensuring timely distribution of updated policies, and tracking employee review and acknowledgement signatures.
Maintain HRIS systems and data confidentiality.
Generate reports and analytics from HRIS data.
Ensure data privacy and security.
Responsible for promptly scanning and filing employee records to ensure accurate and timely documentation.
Promote a positive workplace culture.
Assist in organizing employee engagement activities and events.
Facilitate effective communication between management and employees, where applicable.
Communicate with applicants throughout the recruitment process regarding application status, interviews, required documentation, background screenings, pre-employment requirements, and onboarding.
Provide administrative support for the Human Resource Manager, Deputy Directors and Executive Director.
Support administrative function of Appeals Processes.
Escort employees for random drug testing in compliance with company policy and regulatory requirements.
Organize, compile, and update company personnel records and documentation.
Preserve employee confidence and protect operations by keeping human resource information confidential.
Maintain strict confidentiality of applicant and employee information, including personnel, medical, background screening, and other sensitive HR records.
Order and maintain office supplies, including materials for meetings, events, and trainings; ensure the supplies are organized and adequately stocked.
All other duties as assigned.