Administrative Assistant - G115 - Chief of Police

Columbus Consolidated Government • Columbus, GA

2d • Onsite

About The Position

This position is responsible for providing secretarial and administrative support to the Assistant Chief of Police and the department as a whole. Compiles and formats correspondence and prepares reports and other materials for the Assistant Chief of Police or other designated members. Maintains appointment calendar for Assistant Chief of Police or other designated members. Responds to inquiries from the general public; provides information regarding department policies, procedures, and regulations. Provides secretarial and clerical assistance in circumstances involving confidential administrative matters. Compiles data and research as requested. Maintains confidential files for the department. Receives, sorts, and distributes office mail. Maintains time book and enters work hours in the payroll system. Maintains and enters data into databases and auditing sheets. Completes and distributes lineups. Initiates Asset Forfeiture paperwork upon request. Performs other related duties as assigned.

Requirements

• Knowledge of modern office procedures.
• Knowledge of department policies and procedures.
• Knowledge of applicable federal and state statutes, local ordinances, and department policies and procedures.
• Skill in maintaining records and file management.
• Skill in operating various office equipment including multi-line telephone system, calculator, scanner, and copier.
• Skill in the use of a computer and business software applications such as Microsoft Word, Outlook, Excel, PowerPoint, and Adobe Reader.
• Skill in oral and written communication.
• Skill in interpersonal relations.
• Skill in problem-solving and decision-making.
• Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/internship or having had a similar position for one to two years.

Responsibilities

• Providing secretarial and administrative support to the Assistant Chief of Police and the department as a whole.
• Compiling and formatting correspondence and preparing reports and other materials for the Assistant Chief of Police or other designated members.
• Maintaining appointment calendar for Assistant Chief of Police or other designated members.
• Responding to inquiries from the general public and providing information regarding department policies, procedures, and regulations.
• Providing secretarial and clerical assistance in circumstances involving confidential administrative matters.
• Compiling data and research as requested.
• Maintaining confidential files for the department.
• Receiving, sorting, and distributing office mail.
• Maintaining time book and entering work hours in the payroll system.
• Maintaining and entering data into databases and auditing sheets.
• Completing and distributing lineups.
• Initiating Asset Forfeiture paperwork upon request.
• Performing other related duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED