Board Administrative Assistant

CAA Niagara Talent Management Team•Thorold, ON

11d•CA$25 - CA$30•Hybrid

About The Position

The Board Administrative Assistant provides dedicated administrative and governance support to the Board of Directors and its Committees, ensuring meetings, materials, records, and compliance processes are well-organized, timely, and consistent. The role complements the CEO’s Administrative Assistant by taking ownership of governance mechanics, allowing the Executive Administrative Assistant to remain focused on the interface between the CEO, the Senior Leadership Team, and the Board.

Requirements

Experience supporting boards, committees, or senior governance bodies.
Proficient in all Microsoft Applications (Teams, SharePoint, etc.)
Strong organizational, documentation, and follow-up skills.
High discretion and comfort working with confidential materials.
Familiarity with governance best practices and committee structures.
Calm, detail-oriented, and service-focused.

Responsibilities

Coordinate logistics for Board and Committee meetings (calendar, scheduling, materials, timelines).
Prepare and distribute Board and Committee agendas and meeting packages in alignment with approved templates and timelines.
Attend Board and Committee meetings as required to record minutes and decisions.
Maintain official Board records, including minutes, resolutions, committee charters, and governance policies.
Manage Board and Committee member rosters, terms, appointments, and renewal schedules.
Administer annual governance processes such as conflict-of-interest declarations and Board evaluations.
Maintain the Board portal, ensuring documents are organized, secure, and accessible to authorized personnel.
Ensure version control and consistency across all Board materials.
Serve as a reliable administrative point of contact for Board members on logistics, materials, and process questions.