Administrative Assistant

Control Point Associates, Inc.•Warren Township, NJ

4d•$18 - $25•Onsite

About The Position

Control Point Associates is seeking an experienced Administrative Assistant for its Warren, New Jersey office. The role supports Project Managers and Office Managers with project coordination, documentation, research, project tracking, and office administration. The assistant also welcomes clients and visitors, handles incoming calls and mail, maintains the CRM/Deltek database, and manages project files and archived information. The position requires full-time U.S. work authorization without employer sponsorship. The pay range is $18–$25 per hour.

Requirements

High school diploma.
Excellent Microsoft Office skills and attention to detail.
1–3+ years of Administrative Assistant experience.
Positive can-do attitude and professionalism.
Ability to adapt to changing situations and priorities.
Ability to work collaboratively with a team and independently.
Authorization to work full-time in the United States for any employer without sponsorship.

Responsibilities

Assist Project Managers and Office Managers with project coordination, including scheduling, setting up contracts and projects on the network, and maintaining files.
Create correspondence, technical reports, and team-specific documents for project tracking.
Research property information and standards or codes required by clients and state and local agencies.
Track projects and compile reports throughout their progress.
Submit plans and applications to state and local agencies.
Use Adobe Acrobat Writer to convert applications and forms into electronic forms.
Create, maintain, and update project and office documents using Microsoft Word, Excel, and related software.
Greet clients and visitors in person and handle incoming calls in a pleasant and professional manner.
Sort and distribute mail and take FedEx packages to the drop box.
Update and maintain the CRM/Deltek database with attention to detail.
File project folders, scan records, and purge archived project information.