CMA Part Time Administrative Assistant
About The Position
The Administrative Assistant performs full administrative and general support duties for the Association Manager and other members of the senior management team. The role includes maintaining records and files, performing clerical work, supporting property-related account tracking and research, processing reports, coordinating resident amenities, and providing customer service. Bookkeeping support includes assisting with resident payments, accounts payable, committee income, reimbursements, and maintaining accurate financial and association records in Vantaca. This position is part-time and onsite in Perry, Georgia. Workdays and hours are scheduled by the supervising manager. The role operates in a professional office environment and uses standard office equipment. The position requires moving boxes weighing 25 to 30 pounds and periods of sitting, standing, bending, and stooping. Business casual dress is required.
Requirements
- Excellent verbal and written communication skills, including the ability to communicate clearly and concisely with personnel at all levels.
- Excellent customer service and organizational skills.
- Accuracy, attention to detail, and dependability.
- Ability to work independently without supervision and take initiative.
- Strong multitasking skills and ability to meet deadlines.
- Positive and professional appearance, attitude, and demeanor.
- Ability to contribute consistently as a team player.
- Proficiency with Microsoft Office applications and Outlook email.
- Experience using Vantaca or other accounting software.
- Ability to process, lift, and move incoming and outgoing boxes weighing 25 to 30 pounds.
- Ability to sit, stand, bend, and stoop for extended periods.
Nice To Haves
- Bachelor’s degree; equivalent experience or coursework may be accepted.
Responsibilities
- Maintain electronic files and an efficient information retrieval system.
- Perform clerical duties, including copying, faxing, scanning, and preparing large volumes of documents for mailing.
- Coordinate couriers for outside print jobs and other work-related documents and packages.
- Assist Association Managers with tracking and recording charges to specific properties.
- Assist Association Managers with researching account information.
- Process compliance, architectural, and gate reports for Association Managers.
- Assist Association Managers with scheduling amenities for residents.
- Provide excellent customer service to clients and employees.
- Maintain key fobs, access cards, keys, and parking decals.
- Assist with special projects as assigned.
- Assist with collecting association fees from residents and ensuring payments are processed promptly.
- Assist with processing accounts payable invoices.
- Process committee income to ensure payments are promptly applied to the appropriate account.
- Assist with processing reimbursement, maintenance, lawn care, and other requests.
- Scan and maintain accurate financial records, HOA records, and governing documents in Vantaca.
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What This Job Offers
Job Type
Part-time
Education Level
No Education Listed
