Administrative Assistant
About The Position
Axios is seeking an Administrative Assistant to support the Executive Assistant to the Founders Office. This role will provide essential administrative support for the personal, family, and logistical needs of Axios co-founders Jim VandeHei and Mike Allen. The position is designed for someone energized by high-trust, high-context work and interested in growing within an executive support environment. The core function is to help the Founders Office operate more smoothly by managing details that could otherwise cause delays, with a bonus for utilizing AI tools to enhance administrative workflows.
Requirements
- 1-3 years of administrative, executive support, family office, personal assistant, or high-touch operations experience.
- Strong organizational skills and enthusiasm for managing logistics, including travel, expenses, calendars, reservations, appointments, errands, and vendor coordination.
- Comfort handling personal and family-related logistics with discretion, maturity, and care.
- Excellent attention to detail, especially when managing fast-changing schedules, travel plans, and expense tracking.
- Strong written and verbal communication skills, with the ability to interact professionally with executives, colleagues, family members, vendors, and external contacts.
- Ability to manage a high volume of tasks, prioritize effectively, and follow through without constant direction.
- A customer-service mindset and willingness to jump in where needed.
- Sound judgment, discretion, and integrity when handling confidential or sensitive information.
- Proficiency with Google Suite and comfort learning new tools.
- Interest in using AI tools to work smarter, move faster, and improve administrative workflows.
Nice To Haves
- Event planning, hospitality, or complex travel coordination experience.
- Desire to grow into broader executive support responsibilities over time.
Responsibilities
- Manage recurring logistics, personal tasks, family-related needs, and administrative follow-through.
- Handle personal and family logistics, including travel support, expenses, vendor coordination, errands, appointments, and gifting.
- Support event planning and other administrative needs.
- Assist with time-sensitive needs that may arise outside standard business hours.
- Collaborate with the Chief of Staff and other key stakeholders to support the founders' work and personal lives.
- Utilize AI tools to make administrative workflows smarter, faster, and more organized.
Benefits
- 401(k) with employer match
- Robust PPO and high-deductible health insurance options on the Blue Cross Blue Shield network
- Employer Health Savings Account (HSA) contribution for the high-deductible health plan option
- Dental and vision coverage
- Primary caregiver 12-week paid leave
- Generous vacation policy, plus holidays
- One mental health day per quarter
- Annual learning and development stipend
- $100 monthly work-from-home stipend
- Tele-mental health services through Headspace
- OneMedical membership, including tele-health services
- Personal health advocacy resources through HealthAdvocate
- Inclusive fertility, hormonal health and family forming benefits through Carrot Fertility
- Access to the Axios “Family Fund” for financial support during hardship or emergencies
- Increased work flexibility for parents and caretakers
- Virtual company-sponsored social events
- A strong and positive work environment
- A commitment to an open, inclusive, and diverse work culture
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
