Administrative Assistant

Fresenius Medical Care•State College, PA

23h

About The Position

The Administrative Assistant performs secretarial and administrative assignments, including confidential and complex work, and relieves management of clerical, administrative, and business details. Under general supervision, the role provides broad administrative support and may focus on one or more departments or locations. Department- or location-specific functions may be described in an applicable addendum.

Requirements

High school diploma required.
Minimum 1–2 years of related experience.
Knowledge of business and technical vocabulary.
Familiarity with standard business concepts, practices, and procedures within administrative support.
Ability to use basic reasoning and analytical skills.
Proficiency with computer software such as Microsoft Office products, spreadsheets, presentations, and database programs.
Proficiency in organizational operations and procedures.
Experience handling incoming phone calls, maintaining professionalism, and applying front-office etiquette.

Nice To Haves

Some specialized secretarial training preferred.

Responsibilities

Set up and maintain the department's official filing system, records management, and databases.
Prepare memos, correspondence, agendas, minutes, and policy explanations.
Collect, compile, and analyze information for managers; assist with department reporting requirements and form completion.
Assemble budgets, track budget expenses and variances, and pay and track invoices.
Screen telephone calls, open mail, schedule appointments, maintain calendars, and coordinate internal or external meetings.
Organize travel arrangements and complete expense reports.
Interface with management at various organizational levels and with external customers.
Serve as a point of contact for other departments, such as IT, HR, and building and facilities, as needed.
Assist with projects assigned by the direct supervisor.
Perform other duties as assigned.