Administrative Assistant

TIAA • Waltham, MA

4d • Onsite

About The Position

The Administrative Assistant provides administrative support and coordinates activities for specific individuals or teams, helping ensure efficient office functioning. Under moderate supervision, the role supports daily operations for employees at all levels. Responsibilities include maintaining office inventory and facilitating supply orders; assisting with onboarding, appointment setting, and travel arrangements; providing meeting support through scheduling, presentation preparation, and note taking; handling communication and organizational tasks; and upholding organizational policies and procedures while coordinating office-wide efforts across teams and departments.

Requirements

• High school education is preferred.
• No prior work experience is required.

Responsibilities

• Maintain office inventory, facilitate supply orders, and complete general office duties.
• Support employees with tasks related to onboarding, appointment setting, and travel arrangements.
• Schedule meetings, prepare presentations, and take meeting notes.
• Handle office communication and organizational tasks.
• Uphold organizational policies and procedures.
• Coordinate efforts among teams and departments across the office.

Benefits

• A superior retirement program.
• Competitive health, wellness, and work-life offerings.
• A comprehensive Total Rewards package intended to support associates' physical, emotional, and financial well-being.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED