Administrative Assistant – Ecco (NYC Hybrid)
About The Position
HarperCollins is seeking an Administrative Assistant to support the Ecco imprint in New York City. The role provides administrative support to the Publisher on fiction and memoir titles and to the Associate Publisher on publishing activities, including updating presentations, tracking expenses, monitoring seasonal deadlines, coordinating awards submissions, and processing invoices. The Assistant also provides general departmental support, such as ordering supplies, distributing materials, booking conference rooms, and taking meeting minutes. Under close supervision, the Assistant helps coordinate the publication process from manuscript to book, supports departmental projects, prepares correspondence and internal forms, and liaises with authors, agents, and company departments. Ecco is an author-centric imprint publishing an eclectic list across literary and commercial fiction, science and nature, biography, politics, poetry, cookbooks, memoir, translated literature, and rediscovered classics.
Requirements
- College degree or equivalent work experience.
- Ability to multitask and manage time effectively.
- Excellent writing, communication, and organizational skills.
- Proficiency with Microsoft Word, Excel, and PowerPoint.
Nice To Haves
- Previous administrative or publishing-oriented internship experience.
Responsibilities
- Provide administrative support and assist in coordinating the publication process from manuscript to book.
- Assist with special projects in the department as needed.
- Draft correspondence and memos, and complete internal forms.
- Schedule, coordinate, and record minutes for meetings, video conferences, and conference calls.
- Prepare and distribute materials and take notes for team, department, and seasonal meetings.
- Process invoices and monthly expense reports.
- Assist with preparing materials for seasonal meetings and sales communications.
- Order galleys, books for mailings, and office supplies.
- Coordinate awards submissions by sending monthly emails to editors about upcoming awards and deadlines.
- Assist with mailings as needed.
- Transmit manuscripts to production and liaise with authors, agents, and other departments in support of the publication process.
Benefits
- Comprehensive and competitive benefits package covering physical health, retirement and savings, caregiving, emotional wellbeing, transportation, and other benefits.
- Elective benefits employees may select to fit their needs and personal situations.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
