Administrative Assistant – Ecco (NYC Hybrid)
About The Position
HarperCollins seeks an Administrative Assistant to support the Ecco imprint in New York City. The role provides administrative support to the Publisher on fiction and memoir titles and to the Associate Publisher on publishing activities, including presentations, expense tracking, seasonal deadlines, awards submissions, and invoice processing. It also provides general departmental support, such as ordering supplies, distributing materials, booking conference rooms, and recording meeting minutes. Ecco is an author-centric imprint that publishes a select list of eclectic, diverse, and forward-thinking books across literary and commercial fiction, science and nature, biography, politics, poetry, cookbooks, memoir, literature in translation, and rediscovered classics. Under close supervision, the Administrative Assistant helps coordinate publication from manuscript to book, supports department projects, and liaises with authors, agents, and colleagues across the company.
Requirements
- College degree or equivalent work experience.
- Ability to multitask and manage time effectively.
- Excellent writing, communication, and organizational skills.
- Proficiency with Microsoft Word, Excel, and PowerPoint.
Nice To Haves
- Previous administrative or publishing-oriented internship experience.
Responsibilities
- Provide administrative support and help coordinate the publication process from manuscript to book.
- Assist with special department projects as needed.
- Draft correspondence and memos, and complete internal forms.
- Schedule, coordinate, and record minutes for meetings, video conferences, and conference calls.
- Prepare and distribute materials and take notes for team, department, and seasonal meetings.
- Process invoices and monthly expense reports.
- Help prepare materials for seasonal meetings and sales communications.
- Order galleys, books for mailings, and office supplies.
- Coordinate the awards submission process, including sending editors monthly emails about upcoming awards and deadlines.
- Assist with mailings as needed.
- Transmit manuscripts to production under close supervision.
- Liaise with authors, agents, and other company departments in support of the publication process.
- Support the Publisher on fiction and memoir titles and the Associate Publisher on publishing activities, including updating presentations, tracking expenses, and monitoring seasonal deadlines.
- Provide general departmental support, including distributing materials and booking conference rooms.
Benefits
- Comprehensive benefits package covering physical health, retirement and savings, caregiving, emotional wellbeing, transportation, and other needs.
- Elective benefits employees may choose to fit their needs and personal situations.
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Entry Level
