Administrative Assistant - Part-Time

GRANITE REIT HOLDINGS LP•Dallas, TX

6d•Onsite

About The Position

Granite is seeking an Administrative Assistant, Part-Time, reporting to the Senior VP, Head of USA, to join our Dallas office to provide support to the real estate department through various administrative tasks. The successful candidate will partner closely with our Real Estate team and wider corporate teams across our global offices to add value to the organization.

Requirements

Six (6) months to one (1) year of proven experience as an Administrative Assistant or other relevant administrative support experience
Prioritize and organize daily workload
Proficient with MS Office Suite
Must be able to meet deadlines in a fast-paced and quickly changing environment
A proactive approach to problem-solving with strong decision-making skills
Professional level verbal and written communications skills

Responsibilities

Preparing expense reports via SAP Concur
Reading and analyzing incoming memos and submissions, and distributing them as needed
Opening, sorting and distributing incoming parcels, mail, emails, and other correspondence
Filing and retrieving corporate records, documents, and reports
Performing office duties that include ordering supplies and managing multiple databases
Uploading invoices and tracking payment status
Assisting with preparation for meetings (in-person and virtual)
Utilizing various software packages to perform job responsibilities: MS Office Suite, Banking software
Managing and arranging Granite Gives (community volunteering) program in the US
Support the US team by writing up processes for existing and new procedures
Coordinate with property management for office related matters and answer office phone, direct calls, and take messages as appropriate
Provide general administrative support to all team members
Other duties as assigned