Sr Administrative Assistant

W. R. Grace & Co.•Pasadena, TX

30d•$60,152 - $82,709•Onsite

About The Position

The Administrative Assistant is responsible to provide administrative support for a diverse and highly effective team at the Pasadena location. The team includes Site Department Managers, Human Resources personnel…along with various positions throughout the site. The role reports directly to the Plant Manager.

Requirements

Associates degree
Strong working experience with Microsoft 365
Strong interpersonal skills to include strong verbal and written communication skills in a fast-paced environment
Independent judgment is required to plan, prioritize, and organize a diverse workload.
Secure confidential information as needed and display a high degree of confidentiality and professionalism in all tasks.

Nice To Haves

Knowledge of Ariba and SAP
Strong experience with Kronos
Strong experience with SuccessFactors

Responsibilities

Provides HR support, such as new hire onboarding / orientation, potential candidate scheduling and making interview packets, personnel folders, preparing for career fairs, and other employee related events
Serve as Site Contact for Payroll workprocess and Kronos system
Provides Accounts Payable support, to include (but, not limited to) entering purchase requisitions, goods receipt and invoice discrepancy resolution
Oversee sites services such as coffee services, drinking water supply, office supplies, uniform rentals, and others as needed
Manages Purchasing Card expense reports and T&E expense reports
Coordinates plant visits; schedules meeting rooms; orders lunches for meetings as needed.
Support employee committees and events (site or community)
Plan and coordinate site events such as the annual holiday party, safety celebrations, and other milestone events
Oversee site vacation calendar and assist Site Leadership Team, to include clerical task as needed
Provides plant wide announcements and communications as needed