Administrative Assistant EMPACT

LA FRONTERA CENTER, INC.•Tempe, AZ

20h•Onsite

About The Position

EMPACT- Suicide Prevention Center, part of the La Frontera Arizona family, is a nonprofit organization providing community services and resources for behavioral health counseling, crisis intervention, and suicide prevention. The Administrative Assistant provides clerical and administrative support to designated departments and programs, including coordinating and scheduling meetings and catering, preparing correspondence, compiling data and reports, and supporting agency events and programs. The role requires an office presence as designated by the Director or Manager. The position supports an annual conference in August: in-office work is required for the four weeks before the conference, with full-time availability preferred during that period, and full-time onsite work is required during conference week. Applicants must reside in Maricopa County, Arizona; applications from nonlocal residents will not be considered. The employee must maintain professional conduct, confidentiality, and positive working relationships with staff, stakeholders, and community partners. Attendance at meetings, training, and agency events outside regular work hours may be requested. The organization provides equal employment opportunities and is an at-will employer.

Requirements

Associate’s degree in Business or a related field, or a combination of specialized training and experience.
Effective written and verbal communication skills, with proven organizational and interpersonal skills.
Strong analytical and problem-solving skills, attention to detail, and independent judgment.
Working knowledge of Microsoft Office products.
Ability to manage multiple projects, adjust workflow and tasks promptly, and anticipate needs proactively.
Ability to maintain relationships across all levels of the agency and community.
Ability to work under deadline pressure in a fast-paced environment supporting several Behavioral Health programs.
Ability to maintain confidentiality when handling sensitive matters.
Valid Arizona driver’s license with no major infractions in the past 39 months.
Must reside in Maricopa County, Arizona.
Ability to remain calm in crisis situations, work independently and cooperatively, recognize personal limitations, and relate positively and empathetically to people regardless of age, race, creed, gender, or sexual orientation.
Maintain a professional demeanor and positive working relationships with internal and external team members, stakeholders, and community and business partners.
When driving on agency time or business, hold a valid Arizona driver’s license, appropriate liability insurance, and approval for liability coverage from EMPACT-SPC’s insurance carrier; provide a three-year state driving record at hire with no major infractions or excessive driving violations or tickets.
Attend meetings, training, and agency activities and events outside regularly scheduled work hours upon request.
Maintain compliance with required training.

Responsibilities

Perform clerical and administrative tasks for designated departments and programs, managing workload and multiple priorities.
Interact professionally and courteously with staff at all levels of the organization.
Compile and enter data; update and maintain databases.
Prepare, proofread, and edit emails, letters, meeting minutes, reports, marketing content, and other communications.
Assist with administering agency events, programs, and projects.
Attend assigned meetings, prepare and retain minutes, arrange catering as needed, and maintain accurate files of correspondence, administrative documents, and meeting and committee minutes.
Make meeting and travel arrangements.
Monitor and maintain appropriate departmental supply levels.
Attend meetings, trainings, and agency activities or events outside regularly scheduled work hours when requested.
Maintain professional conduct in accordance with ethical practice and agency policies and procedures.
Maintain compliance with required training.
Perform other duties as assigned by a supervisor or management.