Administrative Assistant

DIAMOND AND DIAMOND PA • Millburn, NJ

6h • $35,000 - $55,000 • Onsite

About The Position

We are seeking a detail-oriented Administrative Assistant to join our law firm with a minimum of 2 years prior law firm experience in an admin assistant or clerical position. In this role, your responsibilities will include answering phone calls, client filing (paper filing and electronic), monthly vendor bill paying, preparing monthly client billings, photocopying, document scanning, scheduling appointments, and all of the other normal responsibilities of a clerical / admin assistant in a small law firm setting. The ideal candidate is capable of multitasking, is highly organized with excellent verbal communication skills and a friendly demeanor. Knowledge of Filevine file management software a plus.

Requirements

• 2 years of law firm experience as an Administrative Assistant or in a similar position
• Familiarity with standard office equipment such as printers, copiers, and coffee makers
• Computer skills and knowledge of Microsoft Word, Outlook, Excel, and client billing programs
• Highly organized with excellent time management skills and the ability to prioritize projects

Nice To Haves

• Knowledge of Filevine file management software

Responsibilities

• Answer incoming phone calls and route them to the appropriate person
• Schedule appointments
• File client materials daily (paper filing and electronic)
• Photocopying and scanning client documents
• Greeting consultations and clients
• Preparing monthly client billing statements
• Paying monthly vendor bills

Benefits

• 401(k)
• Health insurance
• Paid time off
• 401(k) matching
• Competitive salary
• Opportunity for advancement
• Competitive Compensation
• Career Growth Opportunities

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed