Administrative Assistant

Campbell Property Management • North Palm Beach County, FL

6d • Onsite

About The Position

The Administrative Assistant supports the daily operations of a busy homeowners' association or condominium community. The role provides administrative and clerical support to the Property Manager and management team, assists residents, coordinates communications, and helps ensure the office operates efficiently. The successful candidate is organized, dependable, detail-oriented, comfortable handling multiple responsibilities in a fast-paced environment, and maintains a professional, customer-service-oriented attitude.

This is a full-time, Monday–Friday position from 9:00 a.m. to 5:00 p.m. Pay is up to $25, depending on experience. Applicants must live within 30 minutes of the Jupiter area.

Requirements

• Prior Community Association Management experience is required.
• Must be highly organized, dependable, and detail-oriented.
• Must be comfortable working in a fast-paced environment and handling multiple responsibilities.
• Must maintain a professional, customer-service-oriented attitude.
• Must live within 30 minutes of the Jupiter area.

Responsibilities

• Provide general administrative and clerical support to the Property Manager and office staff.
• Answer incoming phone calls, respond to emails, and direct inquiries appropriately.
• Greet residents, vendors, visitors, and guests professionally and courteously.
• Assist residents with general questions, requests, and community-related concerns.
• Prepare, organize, scan, file, and maintain documents and records.
• Assist with preparing correspondence, notices, memos, newsletters, and other community communications.
• Maintain spreadsheets, databases, and administrative records.
• Assist with scheduling appointments and meetings and coordinating vendor visits.
• Support preparation for Board of Directors meetings, including agendas, meeting packages, and documentation.
• Track maintenance requests and work orders and follow up with appropriate personnel.
• Assist with invoice processing, purchase orders, and other administrative paperwork.
• Maintain office supplies and ensure the office remains organized.
• Perform additional administrative duties as needed to support daily community operations.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed