Administrative Assistant

Children's Network of Hillsborough•Egypt Lake-Leto, FL

4d•$0 - $19•Onsite

About The Position

The Administrative Assistant provides administrative and secretarial assistance to the Adoptions Department at Children’s Network of Hillsborough. This is an in-office position averaging 40 hours per week. Standard business hours are 8:00 a.m. to 5:00 p.m., Monday through Friday, though hours may vary—including evenings and weekends—to meet operational demands. Hours worked are compensated in accordance with the Fair Labor Standards Act and agency policies. Employment is contingent upon completion of applicable pre-employment screenings and checks, which may include background, drug, motor vehicle record, employment, and character reference checks. Certain screenings may also be required periodically after hire. The organization provides equal employment opportunities and reasonable accommodations for qualified individuals with disabilities.

Requirements

High school diploma or GED.
At least three years of administrative or secretarial experience.
An equivalent combination of education and experience may be considered.
Completion of applicable pre-employment screenings and checks, as required for the position.

Nice To Haves

Associate degree preferred.

Responsibilities

Participate in the quality improvement process.
Ensure data is collected in automated systems, including FSFN.
Maintain computer tracking systems, including Excel databases, for the Adoptions Unit.
Perform general administrative duties for the Adoptions Unit, including filing, scanning, copying, redacting, and mailing.
Answer, screen, and route telephone calls as needed.
Schedule unit meetings, prepare agendas, record minutes, and assist with coordinating staffings.
Assist with processing expense reports and travel reimbursements, as well as office supply orders.
Serve as a point of contact for computer and equipment issues within the Adoption Unit.
Prepare routine correspondence as needed.
Perform other duties as assigned to support departmental and agency goals, as appropriate to the position.