Part-Time Administrative Assistant – Church Office

Apex Staffing • Hot Springs, AR

5d • Onsite

About The Position

A local church in Hot Springs Village is seeking a dependable, part-time Administrative Assistant to keep its office running smoothly and support the people it serves. This role is ideal for someone who enjoys working with people, managing details, and taking ownership of day-to-day office responsibilities. The Administrative Assistant will serve as a welcoming point of contact for members and visitors while assisting the Minister and church leadership with organizational tasks. The position is approximately 28 hours per week, with a four-day workweek and Fridays off.

Requirements

• Strong organizational skills, attention to detail, and the ability to manage multiple priorities.
• Clear, professional written and verbal communication.
• A friendly, service-minded approach and the ability to handle sensitive situations with compassion and discretion.
• Proficiency with Microsoft 365 and comfort using printers, copiers, and other office technology.
• Ability to work independently, follow through on tasks, and collaborate with staff and church leadership.

Nice To Haves

• Experience as an administrative assistant, office assistant, receptionist, secretary, or in a similar role.
• Background in a church, nonprofit, membership organization, or other service-oriented setting is helpful.
• Experience managing calendars, maintaining records, and preparing correspondence or publications.

Responsibilities

• Welcome members and visitors, answer phone calls, and connect people with the appropriate staff or resources.
• Provide administrative support to the Minister and church leadership, including correspondence, filing, copying, and document preparation.
• Gather content and prepare, print, and distribute weekly worship bulletins and special bulletins.
• Manage church activity calendars, staff calendars, and facility-use schedules.
• Maintain accurate membership records, attendance records, and the church directory.
• Organize meeting agendas, minutes, and supporting documents; maintain official church records.
• Assist families with memorial information and coordinate details with church staff.
• Process incoming mail and packages and respond to or route routine inquiries.
• Monitor office supplies, place orders, and coordinate with office equipment vendors.
• Keep policies, procedures, and organizational materials current and submit required documentation to the church’s Head Office.

Benefits

• Part-time schedule: approximately 28 hours per week across four days.
• Church office closed Fridays.
• Compensation based on experience; details discussed during the interview process.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: No Education Listed