Administrative Assistant - Part time Spencer County Office
About The Position
Performs front-desk/reception functions including greeting clients, answering phones, scheduling appointments, and handling customer service interactions. Enters client data into electronic systems and performs administrative tasks such as typing, data entry, and generating requisitions. May provide support to Health Information Management, run reports, coordinate IT functions, participate in deposit processes, and manage office supplies. Additional duties may include calling in prescriptions, coordinating lab appointments, processing lab results, liaising with the Properties department, and acting as an Infection Prevention Representative.
Requirements
- High School or GED required
- Three to four years’ experience working in office setting and performing various clerical or administrative tasks
- Advanced knowledge of Microsoft Office Suite
- Strong oral and written communication skills
Nice To Haves
- Completion of up to 18 months’ business school, beyond high school preferred
Responsibilities
- Meeting and greeting clients and visitors
- Answering multi-line switchboard and forwarding calls
- Taking and delivering messages
- Checking in clients, verifying demographic information, collecting payment, and documenting payment
- Reconciling cash drawer
- Scheduling client appointments
- Copying, sorting, and delivering mail
- Sending and receiving/delivering faxes
- Assisting clients with signing intake forms
- Handling difficult customer service interactions
- Entering client data (demographics, eligibility, service corrections) into electronic information systems
- Entering program-specific data (e.g., grants) into databases
- Providing medical records-related support to Health Information Management staff
- Filing and maintaining correspondence, records, reports, and other documents
- Typing from various sources
- Data entry as requested by supervisor
- Generating requisitions for business cards, training registration fees, and office furniture
- Taking minutes of meetings
- Running and assessing monthly/quarterly reports, problem-solving inaccuracies, and taking action on report results
- Coordinating work site’s IT functions as needed
- Participating in the daily deposit process, including reconciliation
- Monitoring work site’s inventory of office supplies and ordering supplies
- Calling in prescriptions to pharmacy
- Coordinating lab appointments
- Processing lab results
- Acting as liaison with SCS’s Properties department, submitting work orders and communicating site needs
- Acting as Infection Prevention Representative, monitoring supplies, attending meetings, and communicating measures to staff
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What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
High school or GED
