Administrative Assistant

Aston Carter•Salem, OR

4d•$23 - $24•Onsite

About The Position

The Administrative Assistant supports a fast-paced manufacturing environment by monitoring visitor access, performing data entry, assisting with inventory auditing, and providing general administrative support across multiple departments. The role also supports employee appreciation activities by coordinating events, ordering supplies, and arranging catering to help maintain an organized and efficient workplace. The position is based in an office near a paint production plant and involves regular interaction with production-related activities. It is fully onsite in Salem, Oregon. The standard schedule is Monday through Friday, 6:00 a.m. to 2:30 p.m. This is an open-ended contract-to-hire position; its duration may change due to organizational changes.

Requirements

Proficiency with Microsoft Office and related Microsoft tools.
Strong administrative support skills, including organizing, scheduling, and document management.
Accurate and efficient data entry skills with strong attention to detail.
Ability to assist with inventory auditing and maintain accurate records.
Proactive mindset and ability to anticipate needs and offer help without constant direction.
Problem-solving mindset and ability to handle challenges and find practical solutions.
Ability to work effectively in a very fast-paced environment and complete tasks promptly.
Strong work ethic and commitment to following through on responsibilities.
Ability to work in a direct, fast-paced environment and maintain composure under pressure.
Strong interpersonal and communication skills when interacting with guests and team members.
Ability to adapt to organizational changes and evolving responsibilities.

Nice To Haves

Experience in a manufacturing environment.

Responsibilities

Monitor the entrance and check in guests professionally and welcomingly.
Perform accurate data entry for manufacturing administration, inventory, and other departments as needed.
Assist with inventory audits by gathering data, updating records, and helping ensure inventory accuracy.
Support administrative tasks for manufacturing and other teams, including preparing documents, maintaining records, and organizing information.
Help organize employee appreciation events by planning logistics, coordinating schedules, and communicating details.
Order supplies and arrange catering for events and meetings in a timely and cost-conscious manner.
Anticipate team and departmental needs and proactively offer assistance.
Prioritize tasks and complete assignments quickly and accurately in a fast-paced environment.
Collaborate with team members and communicate clearly to align on tasks and deadlines.