Administrative Assistant

Premier Workspaces • Calabasas, CA

4d • Onsite

About The Position

Premier Workspaces is seeking a full-time Administrative Assistant for its Calabasas location. The role provides reception and administrative support while delivering a welcoming, professional experience to clients and helping maintain the smooth operation and appearance of the workspace. The position is scheduled Monday through Friday, 8 a.m. to 5 p.m. Professional attire and a valid driver's license are required. The position is available immediately.

The Administrative Assistant answers and screens calls for multiple companies, distributes mail and deliveries, processes postage, and supports clients with photocopying, filing, word processing, and conference room scheduling. Candidates should be service-oriented, professional, detail-focused, dependable, and comfortable handling varied client requests.

Requirements

• Experience with a multi-line phone system.
• Ability to take general directions and apply them to diverse situations.
• Understanding of business etiquette.
• Manual dexterity.
• Pleasant telephone voice and ability to handle calls professionally, with clear and concise pronunciation of clients' names.
• Detail-oriented approach.
• Basic Microsoft Word and Excel skills.
• Professional business appearance, manner, and attitude; professional attire is required.
• Cooperative attitude, initiative, ingenuity, punctuality, reliability, and dependability.
• Communication and organizational skills.
• Ability to read and interpret safety rules, operating and maintenance instructions, and procedure manuals; write routine reports and correspondence; and speak clearly and effectively before groups.
• Ability to perform basic arithmetic using whole numbers, common fractions, and decimals.
• Common-sense reasoning and problem-solving ability.
• Knowledge of Microsoft Office programs, Yardi, and the Internet.
• Valid driver's license and clearance of driving-record and background checks.
• Authorized to work in the United States.

Responsibilities

• Answer and screen telephone calls for several different companies using a multi-line phone system.
• Provide customer service and respond to client requests.
• Distribute mail, process postage, and handle deliveries.
• Photocopy and file materials for clients.
• Provide word-processing support for clients.
• Schedule conference rooms for clients.
• Maintain the smooth operation and appearance of the workspace.
• Follow safety and security procedures and report potentially unsafe conditions.
• Complete assigned tasks accurately and on time, and communicate when responsibilities need coverage or an alternate plan.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed