Administrative Assistant

HCA Healthcare•Houston, TX

About The Position

The Administrative Assistant performs highly diversified administrative duties supporting Galen College of Nursing executives and administration. The role also requires program and project administration and involves contact with and exposure to proprietary information. The position requires independent judgment to determine when to act for management and when to refer issues for personal attention. The role has minimal supervision.

Requirements

High school diploma or GED with appropriate technical knowledge, or equivalent experience.
Intermediate computer skills, including proficiency in Microsoft Office products such as Word, Excel, and PowerPoint.
Ability to prioritize workload effectively.
Effective communication skills.

Nice To Haves

Ellucian Colleague experience.

Responsibilities

Perform complex administrative duties and exercise independent judgment about when to act for management or refer problems.
Prepare and modify routine and non-routine internal and external correspondence, memoranda, documents, reports, meeting notices, and presentations using word processing, spreadsheet, graphics, and publishing software.
Maintain a library of prepared materials and accurate electronic and hard-copy records and files, ensuring they are properly formatted and filed promptly.
Coordinate and schedule meetings and appointments, manage assigned calendars, and respond to scheduling and rescheduling requests.
Coordinate on-campus student events and social activities.
Prepare for meetings, including developing agendas and supplemental documents, reserving conference space, documenting minutes, and arranging refreshments.
Make travel reservations and prepare expense reports in accordance with College policy, as needed.
Screen, categorize, and prioritize incoming mail and faxes; prepare responses for signature, summarize lengthy correspondence, and follow up to ensure timely action.
Order, prepare, and organize equipment and supplies as needed.
Perform other duties as assigned.

Benefits

Medical, dental, and vision plans, including medical coverage with many common services at no cost or for a low copay.
Prescription drug and behavioral health coverage, free telemedicine services, and free AirMed medical transportation.
Life and disability coverage, flexible spending accounts, supplemental health protection plans, and additional insurance and assistance options.
Free counseling services and resources for emotional, physical, and financial well-being.
401(k) plan with a 100% match on 3% to 9% of pay, based on years of service.
Employee Stock Purchase Plan with a 10% discount on HCA Healthcare stock.
Fertility and family-building benefits and adoption assistance.
Education assistance for tuition, student loans, certification support, and dependent scholarships.
Paid time off, paid family leave, disability coverage, and leaves of absence.
Employee Health Assistance Fund offering free employee-only coverage to eligible full-time and part-time colleagues based on income.
Tuition discounts.
Pet insurance.
Moving assistance.