Administrative Assistant

State of Indiana•Indianapolis, IN

4d•$34,216

About The Position

The Administrative Assistant works as a professional staff assistant within the Indiana Department of Labor, performing multiple administrative tasks. The role supports agency operations by researching and preparing reports, maintaining procedural manuals, reviewing policies and procedures, coordinating work across sections, and responding to public inquiries about policies and procedures. The position also monitors and documents departmental activity to support compliance with applicable federal, state, and local rules and regulations, and recommends ways to improve efficiency and effectiveness. A degree is not required. A high school diploma or equivalent and at least four years of relevant experience may be considered. The role may be used in a supervisory capacity depending on agency needs. Employees must be able to perform the essential functions with or without reasonable accommodation; other duties may be assigned as needed.

Requirements

Specialized knowledge of basic principles and theories of administrative management.
Working knowledge of research techniques and report composition.
Effective written and verbal communication skills.
Attention to detail and proofreading skills.
Organizational skills, including the ability to prioritize tasks and multitask.
Ability to use Microsoft Office Suite, including Word, Excel, and Outlook.
Ability to analyze procedures and policies, write procedural manuals, and recommend improvements.
Ability to coordinate the work of section staff.
Ability to maintain cooperative work relationships.
A degree is not required; a high school diploma or high school equivalent and at least four years of experience applying the relevant knowledge, skills, and abilities in a similar role may be considered.
Ability to perform essential functions with or without reasonable accommodation.

Responsibilities

Research and prepare reports on agency programs and procedures.
Prepare and maintain procedural manuals for agency functions.
Review policies, plans, and procedures for administrative soundness.
Coordinate the work of agency or department sections.
Answer public inquiries about policies and procedures in the assigned area.
Recommend procedures and methods to the administrator to improve efficiency and effectiveness.
Monitor and document departmental activity to ensure compliance with applicable federal, state, and local rules and regulations.

Benefits

Three medical plan options, including prescription coverage, and vision and dental plans.
Wellness Rewards Program with gift card rewards for completed wellness activities.
Health savings account with bi-weekly state contributions.
Deferred compensation 457(b) account with employer match.
Two fully funded pension plan options.
Leave policies, including paid new parent leave, childbirth recovery leave for eligible mothers, community service leave, vacation, personal and sick leave.
12 paid holidays, or 14 in election years.
Education Reimbursement Program.
Group life insurance.
Referral Bonus program.
Employee assistance program with covered behavioral health visits.
Public Service Loan Forgiveness qualifying employer.
Free parking for most positions.
Free LinkedIn Learning access.