Administrative Assistant - 13-030 - SC/ El Cajon

Salvation Army Careers•El Cajon, CA

8d•Onsite

About The Position

The Administrative Assistant provides comprehensive administrative, financial, programmatic, and operational support to the Corps Officers and the El Cajon Corps. The position supports office administration, accounts receivable, financial recordkeeping, property and client account administration, event coordination, and ministry and community programs. It helps ensure the Corps operates efficiently while maintaining compliance with Salvation Army policies and procedures. The role includes processing and reconciling financial records, supporting programs and seasonal campaigns, managing daily office operations, assisting with events, and supporting compliance and risk-management requirements. Work takes place in office and program settings and involves frequent interaction with diverse groups, interruptions, noise, and multiple deadlines. The position requires working independently with minimal supervision in a fast-paced, frequently changing environment, and operating a motor vehicle.

Requirements

Training or experience in office administration, bookkeeping, accounting, business administration, or a related field is preferred.
Experience with financial recordkeeping, billing, accounts receivable, or administrative support is preferred.
Experience in a nonprofit, church, social service, or community-based environment is desirable.
Must possess a California Class C (or better) driver's license.
Strong organizational and time-management skills.
Ability to prioritize multiple assignments and meet deadlines.
Proficiency in Microsoft Office applications and standard office technology.
Strong verbal and written communication skills.
Ability to maintain accurate financial records and documentation.
Professional, courteous, and service-oriented approach when interacting with clients, staff, volunteers, and community members.
Ability to work independently while exercising good judgment and discretion.
Ability to learn new systems and procedures quickly.
Commitment to maintaining confidentiality.
Ability to work collaboratively and accept feedback.
Ability to operate a motor vehicle, such as an automobile or passenger van.
Ability to lift and carry up to 25 lbs. occasionally.
Ability to perform physical activities including walking, standing, bending, stooping, squatting, twisting, kneeling, pushing, and pulling.
Ability to perform extended periods of sitting at a computer and telephone; close and distance vision are required.

Nice To Haves

Training or experience in office administration, bookkeeping, accounting, business administration, or a related field.
Experience with financial recordkeeping, billing, accounts receivable, or administrative support.
Experience working in a nonprofit, church, social service, or community-based environment.

Responsibilities

Process, code, reconcile, and maintain invoices, receipts, deposits, and financial records.
Prepare and make bank deposits as directed by corps leadership.
Monitor and process payments received from programs, contracts, and client services.
Reconcile account statements and maintain accurate financial documentation.
Prepare reports and documentation for audits, grants, and financial reviews.
Maintain the confidentiality and security of financial information.
Assist with grant-related documentation and financial tracking.
Provide administrative support for worship and church activities, Women's Ministries, Youth & Music Programs, and community outreach initiatives.
Assist with program registrations, communications, records, and reporting.
Support seasonal campaigns and fundraising, including kettle program coordination and donation tracking, the Angel Tree program, Summer Camp registration, and Back-to-School events.
Manage daily office operations and administrative workflow.
Prepare correspondence, forms, reports, and related documentation.
Answer phones, respond to inquiries, and provide professional customer service to clients, volunteers, donors, and community partners.
Maintain organized electronic and physical filing systems.
Ensure invoices and supporting documentation are submitted accurately and on schedule.
Assist with planning, coordinating, and implementing special events and Corps activities.
Coordinate event logistics, communications, schedules, and related documentation.
Support Corps Officers in communicating organizational goals, initiatives, and operational priorities.
Provide supervisory support to staff or volunteers as assigned by Corps leadership.
Maintain compliance with Salvation Army policies, procedures, and employment practices.
Adhere to Protect the Mission requirements and applicable organizational standards.
Assist with maintaining records and documentation required for regulatory and organizational compliance.