Administrative Assistant, (A262035-3), 205, Health & Benefits

City of Laredo•Laredo, TX

4d•Onsite

About The Position

Provides office support to one or more City departments. Assists with payroll and budget processes, maintains personnel files, and conducts general administrative duties to maintain office productivity. The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by employees in this job. Employees may be requested to perform job-related tasks other than those specifically presented in this description.

Requirements

Knowledge of cash handling, accounting, and record keeping.
Knowledge of City of Laredo policies, procedures, and processes.
Knowledge of modern office procedures and methods including computers and applicable software, such as Microsoft Office, AS400.
Knowledge of English grammar, spelling, and punctuation.
Knowledge of the methods and practices of assembling and analyzing data.
Skill in planning, organization, and time management.
Skill in customer service delivery.
Skill in performing a variety of duties, often changing from one task to another of a different nature.
Ability to maintain attention to detail.
Ability to maintain records, assemble and organize data, and prepare reports.
Ability to communicate effectively, both orally and in writing, in English and Spanish.
Ability to establish and maintain effective working relationships.
Ability to maintain good planning and organizational skills.
Ability to take and follow directions from supervisor.
Ability to give directions to and gain compliance from assigned staff.
Ability to perform strenuous work and routine work.
Ability to maintain a valid Texas Driver License and a good driving record.
Ability to project a positive and professional image of the City of Laredo.
Ability to comply with all City of Laredo's policies and procedures.
Ability to maintain good health and physical condition sufficient to permit the full performance of the duties of this position.
Associate's degree or 60 completed college hours from an accredited college/university in Public Administration, Business Administration or related field
At least five (5) years of experience in advanced administration support
Valid Texas Driver License. If applicant holds an out-of-state license, a State of Texas Driver License must be obtained within 6 months of employment.
Must be able to function in a principle-based organization that has a culture built on character and core values.

Nice To Haves

Ability to give directions to and gain compliance from assigned staff.

Responsibilities

Manages and processes payroll for the department; ensures proper documentation is processed and submitted in a timely manner.
Oversees purchasing for the department; contacts vendors, prepares requisitions, and processes purchase orders.
Assists with hiring process by opening requisitions for job postings, scheduling interviews, and recommending applicants upon selection.
Prepares and processes travel for the department when needed.
Assists with department call center and provides customer service.
Assists employees with inquiries regarding HR policies and procedures.
Performs bookkeeping functions, including recording financial transactions, managing accounts receivable and accounts payable, and preparing necessary documentation for transfers.
Maintains department’s petty cash, distribution, and inventory of assets; prepares and maintains reports and records.
Assist in budget preparation and reporting.
Will be required to drive a City vehicle for City business use.
Performs related work as required.