Administrative Assistant 3

The Ohio State University

2d • Onsite

About The Position

Position acts as an administrative assistant supporting the musculoskeletal (MSK) program, a priority focus area within the Wexner Medical Center’s 2035 Strategic Plan. The MSK program is a multi-disciplinary effort that encompasses providers from the following clinical backgrounds: Orthopaedics, Sports Medicine, Family Medicine, Internal Medicine, Physical Medicine & Rehabilitation, Emergency Medicine and Neurology. Administrative Assistant who provides comprehensive administrative support to 5 faculty members and 3 faculty leaders within the Department of Orthopaedics and anticipates their professional needs in relationship to their responsibilities; effectively anticipates support needs and efficiently prioritizes duties; proactively manages faculty members and leaders calendars and scheduling of meetings; arranges complex and detailed travel plans and itineraries, compiles documents for travel-related meetings as needed, and processes required forms; prepares travel using approved travel vendors, financial requests using Workday; provides support for professional societies: national, regional and local; maintains a complete and up to date CV for faculty members and leaders; tracks use of continued medicinal education funds; assists with reappointment and license renewals; maintains confidential information for each faculty member/leaders. In addition, provides travel and financial Workday support for 4 advanced practice providers.

Requirements

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• Ensure you have all necessary documents available when starting the application process.
• Prior to submitting your application, please review and update (if necessary) the information in your candidate profile as it will transfer to your application.
• Final candidates are subject to successful completion of a background check.
• A drug screen or physical may be required during the post offer process.

Responsibilities

• Provides comprehensive administrative support to 5 faculty members and 3 faculty leaders within the Department of Orthopaedics.
• Anticipates professional needs in relationship to their responsibilities.
• Effectively anticipates support needs and efficiently prioritizes duties.
• Proactively manages faculty members and leaders calendars and scheduling of meetings.
• Arranges complex and detailed travel plans and itineraries.
• Compiles documents for travel-related meetings as needed.
• Processes required forms.
• Prepares travel using approved travel vendors.
• Prepares financial requests using Workday.
• Provides support for professional societies: national, regional and local.
• Maintains a complete and up to date CV for faculty members and leaders.
• Tracks use of continued medicinal education funds.
• Assists with reappointment and license renewals.
• Maintains confidential information for each faculty member/leader.
• Provides travel and financial Workday support for 4 advanced practice providers.

Benefits

• Medical, dental and vision coverage, with Ohio State paying a significant portion of the cost.
• Paid time off, including sick and vacation time and 11 holidays.
• State retirement plan or an alternative retirement plan, both with generous employer contributions.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed