Administrative Assistant - Clinic

Cardiovascular Institute of the South•Meridian, MS

About The Position

The Administrative Assistant provides administrative and clerical support to clinic operations and other departments as needed. The role supports efficient clinic operations by handling document management, data entry, reporting, scheduling assistance, mail, office supplies, and general office tasks. It also supports meeting preparation and recordkeeping, including patient documentation when applicable, in paper and electronic medical record (EMR) systems. The position works collaboratively with the EMR team to maintain documentation quality and support ongoing system development, while protecting patient confidentiality and following HIPAA requirements and the CIS Corporate Compliance Plan. The role requires professional and cooperative communication with physicians, patients, families, coworkers, and external partners. The work schedule must remain flexible, with occasional overtime as directed by the Practice Administrator.

Requirements

High school diploma.
Previous clerical experience, including filing and document management.
Working knowledge of Microsoft Word, Excel, Outlook, and general computer applications.
Strong organizational skills and attention to detail.
Ability to manage multiple assignments and meet deadlines.
Effective verbal and written communication skills and the ability to interact professionally with patients, physicians, staff, and external customers.
Ability to maintain confidentiality, exercise sound judgment, and handle sensitive information appropriately.
Initiative, flexibility, teamwork, and commitment to a professional and organized work environment.

Nice To Haves

Basic accounting knowledge.

Responsibilities

Provide administrative and clerical support to clinic operations and other departments as needed.
File, scan, copy, retrieve, and prepare documents and correspondence.
Perform data entry, reporting, scheduling assistance, and general office support.
Maintain office and pantry supply inventory and assist with incoming and outgoing mail.
Prepare for meetings by assembling information packets, duplicating presentations, coordinating meals, and recording minutes as needed.
Prepare schedules, correspondence, reports, and meeting materials using Microsoft Word, Excel, and other software.
Maintain organized and accurate paper and electronic records, including patient documentation when applicable.
Collaborate with the EMR team to maintain documentation quality and support ongoing system development.
Maintain patient confidentiality and comply with HIPAA requirements and the CIS Corporate Compliance Plan.
Communicate professionally and cooperatively with physicians, patients, families, coworkers, and external partners.
Maintain flexibility in the work schedule and work occasional overtime as directed by the Practice Administrator.

Benefits

Choice of three health insurance plans
Dental insurance coverage
Vision insurance coverage
401(k) with company match and profit-sharing plan
Company-paid short-term and long-term disability coverage
Company-paid life insurance for you and your family
Access to company-provided training and educational resources
Eligibility for annual merit-based performance increases
Accrued General Purpose Time (GPT)
Eight company-paid holidays
Special company events, including Christmas parties, Family Day, employee engagement activities, and Spirit Days
Complimentary Employee Assistance Program (EAP) for employees and their dependents