Administrative Assistant - Health and Human Services Agency

County of Napa•Napa, CA

19h•Onsite

About The Position

The Napa County Health and Human Services Agency (HHSA) is seeking an Administrative Assistant to support the Employee Services and Organizational Development Unit (ESOD) within Operations. This role involves coordinating departmental personnel functions with County Human Resources, supporting agency training and program needs for HHSA staff, and coordinating contracts, events, and training with external partners. The position requires strong organizational and communication skills, proficiency in Microsoft Office 365, and the ability to handle confidential information. The ideal candidate will be detail-oriented, a self-starter, and possess bilingual Spanish skills. This is a full-time position, and the eligibility list may be used to fill future vacancies.

Requirements

Two years of responsible technical or administrative clerical experience, including experience working in personnel administration.
Equivalent to completion of two years of college with course work in business administration, public administration, or related field. (Additional qualifying experience may be substituted for the required education on a year-for-year basis.)
Possession of a valid California Driver's License.
Any license, certification, or registration required for this position shall be maintained (i.e. active and in good standing) at all times during employment with Napa County.

Nice To Haves

Strong organizational and time management skills
Excellent verbal and written communication skills
Detail-oriented with a commitment to accuracy
Proficient in Microsoft Office 365 suite, specifically SharePoint, Word, and Excel
Experience with a Learning Management System or e-Learning system
Ability to research, collect and summarize information, and document standard operating procedures
Ability to handle confidential information discreetly
Self-starter with the ability to juggle multiple projects
Bilingual Spanish speaking and writing skills preferred

Responsibilities

Training and event scheduling, registration support and reminders, logistics, marketing outreach, and communication.
Create and update creative materials for ESOD and other committee related projects.
Training systems support for employee access, questions, and training creation.
Provide administrative support for the ESOD Manager.
Create and update desk manuals and agency process manuals within the scope of responsibility.
Process performance appraisals and other employee actions within the appropriate systems.
Assist cross functionally to support the Employee Services Unit with timekeeping, personnel action processing, leaves calculation and tracking, and form administration for Conflict of Interest and Credentialing policies when needed.
Monitor and triage incoming emails and tickets to the ESOD support inboxes.
Understand and interpret, with direction, County personnel policies, FMLA, State disability and miscellaneous leaves with or without pay requirements.