Administrative Assistant - Reception Area
About The Position
Provide administrative support to the Collin Higher Education Center (CHEC) administration building and assist with projects, programs, and special events. This position is Security Sensitive, therefore, candidates will be subject to a criminal background check. The above description is an overview of the job. It is not intended to be an all-inclusive list of duties and responsibilities of the job as duties and responsibilities may change with business needs. Collin College reserves the right to add, change, amend, or delete portions of this job description at any time, with or without notice. Reasonable accommodations may be made by Collin College in its discretion to enable individuals with disabilities to perform the essential functions.
Requirements
- Confidentiality is required
- Must demonstrate meticulous attention to detail
- Good knowledge of bookkeeping/accounting
- Knowledge of college policies and procedures
- Knowledge of college systems
- Knowledge of college specific equipment and supplies
- Intermediate Microsoft Office knowledge
- Good organizational skills
- Excellent proofreading skills
- Creativity
- Excellent interpersonal relationship skills
- Collaboration skills
- Flexibility
- Customer Service skills
- Problem solving skills
- Conflict management skills
- Ability to interact with staff, Board, donors, students, faculty, and vendors
- Ability to multi-task
- Ability to be self-motivated and meet deadlines under pressure
- Ability to operate, understand, and prepare reports using department-specific software and systems
- Ability to maintain department information accurately
- Ability to effectively utilize advanced computer software applications and peripherals
- Ability to plan and execute various aspects of programs
- Associate degree from an accredited institution and two (2) years of administrative office experience.
- High school/GED and four (4) years of administrative office experience.
Responsibilities
- Process, maintain, and verify data, records, files, and databases; report discrepancies; make corrections as needed.
- Assist with reports, projects, special events, ceremonies, receptions, and special projects.
- Greet office visitors, answer telephone, and respond to requests from staff members.
- Maintain accounting records related to accounts payable, accounts receivable, check requests, and/or budgets using Workday software.
- Receive, prepare, sort, and classify correspondence, training guides, notices, brochures, and other documents.
- Establish systems to effectively maintain and track department files, records, and paperwork.
- Assist with purchasing office supplies in accordance with policies and needs.
- May attend meetings; record and prepare meeting minutes; compile, copy and distribute related reports or board packets.
- Perform other duties as assigned.
- Perform all duties to maintain all standards in accordance with college policies, procedures, and Core Values.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
