Reception/Administrative Assistant 2026-01825

State of Wyoming•Basin, WY

5d•Onsite

About The Position

This professional Administrative Assistant will be the friendly face of the facility by greeting and assisting all who enter, including current and prospective WRC community members, family members, and employees. Working for the State of Wyoming offers more than a paycheck. Our total compensation package includes: Comprehensive health, dental, and vision insurance Paid vacation, sick leave, FMLA, and holidays Retirement - Pension and 457(b) plans that help you build a secure future Flexible schedules and work-life balance options Meaningful work that makes a difference for Wyoming communities and MUCH MORE!

Requirements

High School Diploma or equivalent
0-2 years of progressive work experience (typically in Business Office Communications)
Knowledge of office procedures, filing, alphabetizing, English language, and arithmetic.
Knowledge of modern office practices, procedures, and equipment.
Knowledge of Microsoft Office and Google Office suites.
Knowledge of assembling, sorting, and distributing documents.
Knowledge of reviewing and editing documents for accuracy and completeness.
Knowledge of methods used to tactfully deal with the public.
Knowledge of telephone etiquette and coordinating telephone and visitor traffic.
Knowledge of the preparation of records, reports, and correspondence.
Knowledge of agency policies and procedures.

Nice To Haves

Preference will be given to applicants who have worked 6 months or more in a long-term care setting.

Responsibilities

Greets and assists all who come into the Wyoming Retirement Center to ensure their questions are answered by the appropriate staff member.
Answers a multi-line phone system.
Performs office duties including composing and typing correspondence; revising and updating forms; filing; receiving and distributing faxes; opening and sorting mail; and photocopying.
Schedules, maintains, and updates facility calendar to reflect meetings, staff absences, and use of the training and conference rooms.
Organizes, maintains, and orders supplies from the commissary for the supply room in the office.
Maintains digital and/or hard copy business office records utilizing Google Workspace.
Assists the Admissions Team by retrieving and returning initial referral calls, maintaining the referral log, and conducting facility tours.