Administrative Assistant

University of Pittsburgh • Pittsburgh, PA

18d

About The Position

The Department of Physical Therapy is seeking a part-time Administrative Assistant to provide administrative and office support. The role is a key point of contact for internal and external stakeholders and supports daily office operations, including mail and deliveries, supply inventory, and campus errands. The position also prepares and edits technical documents, maintains the confidentiality of sensitive materials, and performs clerical duties such as data entry. The employee provides logistical support for department special events and projects, and assists the Department Chair with scheduling, calendar management, and communication with faculty, staff, and students about department activities and procedures. The ideal candidate is detail-oriented, highly organized, able to work independently, and has strong written and verbal communication skills.

Requirements

• Ability to use a computer and Microsoft Office programs (Word, Excel, PowerPoint, and Outlook) and Adobe.
• Working knowledge of University Policies and Procedures.
• Detail-oriented and highly organized.
• Ability to work independently.
• Strong written and verbal communication skills.
• Ability to sit for up to 8 hours per day.
• Ability to reach and bend for office supplies.
• Ability to lift or carry up to 25 pounds.

Responsibilities

• Serve as a point of contact for internal and external stakeholders.
• Support daily office operations, including mail and deliveries, supply inventory, and campus errands.
• Prepare and edit technical documents.
• Maintain confidentiality of sensitive materials.
• Perform clerical duties, including data entry.
• Provide logistical support for department special events and projects.
• Assist the Department Chair with scheduling and calendar management.
• Communicate with faculty, staff, and students regarding department activities and procedures.

What This Job Offers

• Job Type: Part-time
• Education Level: No Education Listed