Administrative Assistant (Full-Time) - Northwest

YMCA • Cupertino, CA

2d • $25 - $28

About The Position

The Administrative Assistant performs a variety of administrative duties requiring thorough knowledge of organizational procedures and precedents, along with other work related to the administration department. The role supports the department’s overall work and specific projects, including document storage and organization, answering phones, and providing professional customer service. Scheduling varies from month to month based on department needs.

Requirements

• At least 1 year of office or administrative experience.
• Strong organizational and oral and written communication skills, with the ability to work accurately in a busy environment.
• Ability to make sound, independent decisions.
• General knowledge of standard office equipment, including computers, phones/fax machines, copiers, printers, and postage equipment.
• Proficiency in MS Office, especially Outlook and Excel.
• Ability to learn and understand technology.
• Ability to observe and respond to critical incidents and act swiftly in an emergency.
• Ability to lead and interact in group activities and perform related physical skills.
• Ability to stand, walk, sit, stoop, kneel, crouch, climb, push, and pull.
• Ability to lift and carry objects weighing up to 25 pounds.

Nice To Haves

• Experience working at a front desk and/or answering phones.
• Bilingual in English and Spanish.

Responsibilities

• Answer phones and questions, manage general email inboxes, and process invoices.
• Perform clerical work, including typing, copying, filing, tracking documents and contracts, generating reports, and inventorying.
• Collect fees from individuals and organizations.
• Assist with event planning.
• Interact regularly with volunteers.
• Support Program Directors with hiring administration.
• Enter annual campaign pledges and donations into the YMCA CRM system as directed by the YMCA Service Center Department head.
• Perform other duties and responsibilities assigned by the supervisor.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed